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Duration: 1 Hour
Level: Intermediate
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Expert Certifications

The Vendor Master Record is critical to the execution of Purchase Orders and related Accounts Payable processes. It holds the contractual terms of whom to pay, where to send payment, how to pay and when to pay.  It can also be leveraged to optimize Accounts Payable Automation.  However, to ensure efficiency, each Vendor Record needs to be complete and accurate.

This course covers the forms to be obtained from each potential Vendor before setting up a record in the system and will highlight the  specific data that should, or could, be included in the Vendor Record along with the related benefits of that data.  Additionally, we discuss the pros and cons of involving people from multiple departments in the management and approval of the Vendor Master, how changes to a Vendor’s name or tax status should be addressed, whether a secondary audit of adds and edits should be performed, and the benefits of inactivating Vendor Records.

The Vendor Master is the key to the efficiency of several different Procure to Pay tasks.  It deserves dedicated resources. 


Course Collections

This course is included in the following Course Collections:

Learning Objectives

  • Identify what roles Purchasing and Accounts Payable can play in the maintenance of Vendor Records.
  • Recognize the key data points that should be included in any Vendor Record.
  • Explore the forms that should be obtained from a potential Vendor before a Record is created.
  • Recognize the need for checking names against the “Do Not Pay” blacklists.
  • Discover the benefits of performing a post audit on new or edited Vendor Records and the value in identifying Records for de-activation.

1 Review (7 ratings)Reviews

Member's Profile
Solid foundation for managing master ERP vendor files. Consistency is KEY!


  • Please consider taking the courses titled: “Procure to Pay Work Stream”, A Deep Dive into the Responsibilities of Accounts Payable Operations”, and “The Payment Process”.
  • Please review the Glossary for this course which is available in the Supporting Materials section.

Education Provider Information

Illumeo, Inc., 75 East Santa Clara St., Suite 1215, San Jose, CA 95113
For more information regarding this course, including complaint and cancellation policies, please contact our offices at (408) 400- 3993 ext. 106, or send an e-mail to .
Course Syllabus
  2:58The Vendor Master - An Introduction
The Vendor Master
  6:04The Vendor Master Basics
  3:42The Vendor Master Forms
  5:38Reducing Financial Risks
  8:56Data Requirements
  4:47Other Options to Consider
  4:00The Vendor Master Team
  2:34Audits and Actions
  2:26Automation and the Vendor Master
  2:03The Conclusion
  43:08The Vendor Master
  PDFSlides: The Vendor Master – Creating A Solid Foundation for Accounts Payable Processing
  PDFThe Vendor Master – Creating A Solid Foundation for Accounts Payable Processing Glossary/Index