How to compensate employees for the hours spent traveling on business is becoming one of the major concerns of the payroll department today. Many recent changes in federal and state wage and hour rules as well as economic pressures on employers and employees alike can create a situation that can practically invite noncompliance lawsuits-especially if the travel time results in overtime being owed to the employee.

But it isn’t just the DOL that is interested in travel pay. The IRS also has strict regulations on when employees can be paid for travel expenses without it being considered wages. Does the company use the per diem method to reimburse employees or the accountable plan method? Or do you even need to have a method when it comes to reimbursing employees for travel expenses?

This course discusses the rules and regulations that must be followed when paying an employee for travel pay. It includes what is travel pay, best practices for handling the payments, how it affects overtime calculations and what is required on the state level. It also discusses the requirements for taxing travel expenses under IRS rules.

Course Key Concepts: Payroll, travel pay, per diems, accountable plan, nonaccountable plan, travel reimbursements, overtime.

Learning Objectives
  • Explore travel pay requirements under the Fair Labor Standards Act (FLSA) and state wage hour laws
  • Discover payroll best practices for paying travel pay correctly
  • Identify how travel pay affects overtime calculations and the travel pay differences for exempt and nonexempt employees
  • Recognize the Internal Revenue Service (IRS) requirements for travel pay including:
    • Per diems
    • Accountable and nonaccountable plan
Last updated/reviewed: August 23, 2023
62 Reviews (239 ratings)

Reviews

5
Anonymous Author
This course provided an excellent overview of travel pay requirements, including concise, easy-to-understand examples for a vast array of scenarios. The presenter was engaging and thorough, and did an amazing job capturing key concepts in the supporting materials she provided. I'll retain the supporting materials for future reference - thank you!

5
Member's Profile
I really enjoyed this course presented by Vicki Lambert. Travel pay is a complex subject and can be confusing. Vicki not only walks you through the information but also makes plenty of examples and comments outside the slides to make the information easier to understand. I strongly recommend taking this class.

5
Member's Profile
This was a great course on laws and regulations of travel pay. Vicki did a great job covering a lot of information and providing specific examples regarding when different travel rules apply. The slides and related material will be nice to have as a reference when unusual situations come up.

5
Member's Profile
I absolutely love Ms. Lambert's training webinars! It is very clear and concise regarding travel pay (as much as can be for a general overview). I would recommend this webinar for anyone either brand new or as a review!

5
Member's Profile
Very good overall review of how to handle travel pay. I think some people don't realize how complicated paying employees things like travel pay correctly can be. I'll definitely keep the handouts from this course!

5
Member's Profile
As a new area of subject matter, this course was very interesting to me. The instructor seemed to be very knowledgeable about the topic. I plan to take more of her courses in the future.

5
Member's Profile
This was a very informative course. Travel pay is more complex than I realized. This course would be beneficial to officers of a corporation, or anyone in payroll or human resources.

5
Member's Profile
I love this lesson because The rules are simple, but widely ignored. Stay in your lane. Don't drive over the centre line, drift from side to side. Vicki gave me perfect explanations.

5
Member's Profile
Vicki is a good communicator and kept me engaged for the full course. I came away with many good things to think about as I ask my employees to travel for work purposes.

5
Anonymous Author
I leaned more about travel pay and tax reporting requirements.I especially learned the differences for travel pay with regards to non exempt vs exempt employees

4
Anonymous Author
Good overview of a topic I knew little about. The course provided some good reference information for looking up HR considerations and laws during an audit.

5
Anonymous Author
This course was very informative. Vicki did a great job of providing examples and explaining the various laws regarding reimbursement of travel expenses.

5
Member's Profile
Another great course. All payroll professionals must have a full understanding of accountable versus non accountable plans. Great refresher course.

5
Member's Profile
Travel pay is complicated, and this course helps understand the relationship between federal and state laws. I have saved PDFs for future reference!

5
Anonymous Author
Instructor always provides clear explanations and examples whatever course she is teaching, and this course is no exception. Definitely recommend!

5
Member's Profile
Great clarification of the Travel Pay, especially with the Accountable and Non-Accountable plans. It can be so easy to disregard or misinterpret.

5
Anonymous Author
Vicki is awesome! I love taking her courses and always learn so much. I love the detail she provides at both the federal and state level.

5
Anonymous Author
Excellent instructor. She is knowledgeable and passionate about her topic and it shows. I look forward to additional courses from her.

5
Anonymous Author
Gave great examples of travel pay situations that come up and how to handle them. Included resources for referencing travel guidelines.

4
Member's Profile
Good info on traveling and when/how to pay and tax. I believe some of the info in the webinar is outdated but the basics are covered.

5
Member's Profile
Great class and definitely provided me a better understanding of what would be compensable or non-compensable time for traveling.

5
Anonymous Author
This course was great! The details about non exempt vs exempt and accountable plans vs non accountable plans was very helpful.

4
Anonymous Author
A well laid out and thorough course. It is very helpful information. The instructor is always solid and clear to understand.

3
Member's Profile
Course is quite old and should be updated. Also a lot of time was spent on topics that don’t apply to very many companies.

5
Anonymous Author
Presentation of content was well paced and helpful, even to those not directly involved in the payroll function

5
Anonymous Author
Very enjoyable and well presented. Makes one aware of all of the legal aspect of reimbursing travel expenses.

5
Member's Profile
Great course. Not a fun topic but it does add confusion to our employees so this was very helpful. Thanks!

4
Member's Profile
This had a lot of good information. I enjoy this speaker and the detail and insight she provides.

5
Member's Profile
This webinar is alot of information to take in. Great speaker. This information is very useful.

5
Anonymous Author
This course was well prepared and well presented with excellent insights and practical examples.

5
Member's Profile
Travel pay is very complex, and this course really provides great details on how to navigate it!

5
Anonymous Author
This is a very interesting and useful course on what is included and excluded from travel pay.

5
Anonymous Author
Very Good Information to have and stay current with laws and regulations regarding travel pay

5
Anonymous Author
This webinar was extremly helpful. I was able to freshen up on my travel pay knowledge.

5
Member's Profile
I love the courses taught by Vicki. She explains things so clearly, more so than most.

5
Anonymous Author
Lots of good information here. The presentation and slides were clear and informative.

5
Member's Profile
I do not have any comments on this course. I do not have any comments on this course.

5
Anonymous Author
Good information. This can be a tricky area to navigate. Well put together course.

5
Anonymous Author
I highly recommend this class. Vicky’s examples are easy to follow and understand.

5
Anonymous Author
Valuable information for travel pay. It can get confusing, this is a good summary.

5
Anonymous Author
As always Vicki does an excellent job in explaining and gives plenty of examples.

5
Anonymous Author
Very well presented. It clarified when/what compensation applies to travel pay.

3
Anonymous Author
Overall good content and helpful information. This is a good refresher course.

5
Anonymous Author
Excellent material on a very difficult topic. Vicki explains it very well.

5
Anonymous Author
Loved this course. I learned a lot of things I did not know. Great course

5
Anonymous Author
very informative and full of good examples to help you relate to reality.

5
Member's Profile
Very good information. I will definitely refer to the material if needed.

4
Anonymous Author
The course covers a wide range of travel and payroll accounting issues.

5
Member's Profile
good course, informative and contains important federal and state laws

5
Anonymous Author
The course had a lot of good information and was very well presented.

4
Anonymous Author
Travel is always confusing, but this has been a helpful presentation.

5
Anonymous Author
Great course! Very informative, will be a go to for a good resource.

5
Anonymous Author
great course as always. great content. thank you very much Vicki

5
Member's Profile
Fascinating differences between state and federal law. Thank you

5
Anonymous Author
This was a useful course and the presenter is easy to listen to.

5
Member's Profile
Thank you for the information. #FPCreceritificationsinprogress!

4
Member's Profile
This was a good refresher for me. I recommend this course.

3
Anonymous Author
Informative class. This will be useful for work purposes.

5
Anonymous Author
Great course on travel pay. Very good reference material.

5
Member's Profile
Ms. Lambert always gives very clear and precise lessons.

4
Member's Profile
Good refresher class for payroll professionals and HR.

5
Anonymous Author
Excellent course, great instructor. Great information.

Prerequisites
Course Complexity: Intermediate
No advanced preparation or prerequisites are required for this course.
Education Provider Information
Company: Illumeo, Inc., 75 East Santa Clara St., Suite 1215, San Jose, CA 95113
Contact: For more information regarding this course, including complaint and cancellation policies, please contact our offices at (408) 400- 3993 or send an e-mail to .
Instructor for this course
Course Syllabus
INTRODUCTION AND OVERVIEW
  Introduction to Travel Pay: Learn the Rules of the Road for Paying an Employee Who Travels4:06
  Home to Work Travel23:38
  Opinion Letter and FOH7:46
  Special Circumstances24:12
  Van Pools and Payroll Policies 9:36
  Stage Wage Hour Laws9:58
  Per Diems7:48
  Accountable or Non-Accountable Plans4:32
  Auto Allowances5:30
CONTINUOUS PLAY
  Travel Pay: Learn the Rules of the Road for Paying an Employee Who Travels1:37:06
SUPPORTING MATERIALS
  Slides: Travel Pay: Learn the Rules of the Road for Paying an Employee Who TravelsPDF
  Travel Pay: Learn the Rules of the Road for Paying an Employee Who Travels Glossary/IndexPDF
REVIEW AND TEST
  REVIEW QUESTIONS quiz
 FINAL EXAMexam