Procurement to Payment can be a significant workflow in any business. For the workflow to work effectively, each team involved; Procurement; Sourcing and Purchasing, Receiving, Vendor Master, Accounts Payable and Payment Processing and Treasury should have an understanding of the entire flow. 

In this presentation, we will review the basics of Procurement.  In most businesses, nothing can be ordered until a supplier has been set up in the Vendor Master Maintenance system. The words Sourcing and Purchasing may be interchangeable or have different meanings in your organization.

The receiving of goods and services and the Posting of Goods Receipts against Purchase Orders can be more critical in some businesses than the processing of invoices. Auditing of aged receipts will also be covered.

Return of product to a supplier also needs to be tracked in order to ensure recovery of funds or receipt of replacement product.  We will explore some options on how that can be done in your organization.

Although Accounts Payable is toward the end of the work stream, their role is no less critical.  They need to ensure costs are posted promptly and accurately, that payments are made timely and that vendor relations are not negatively impacted while complying with best business practices; Compliance Policies, Segregation of Duties, Delegation of Authority, tax liabilities and other business specific rules.

Course Series

This course is included in the following series:

5 CoursesProcure to Pay Purchasing

  1. Procure to Pay Work Stream
  2. No PO, No Pay – Can It Work for Your Organization?
  3. The Vendor Master – Creating A Solid Foundation for Accounts Payable Processing
  4. Strengthening Vendor Relationships - Steps That Can Be Taken by Accounts Payable
  5. The Benefits of Reconciling Purchase Order Goods Receipts Not Yet Invoiced
Learning Objectives
  • Identify the components of the Procure to Pay work stream
  • Identify the benefits of creating a Purchase Order (PO)
  • Explore the accounting transaction booked when a Goods Receipt is posted to a Purchase Order
  • Recognize the pros and cons and differences between PO and Non PO invoices
  • Explore the use of Purchasing Cards, printing a check, wire transfers and Automatic Clearing House payments.
Last updated/reviewed: August 12, 2023

Included In Certifications

This course is included in the following Certification Programs:

13 CoursesAccounts Payable Certification

  1. Accounts Payable - Learn the Terminology
  2. Procure to Pay Work Stream
  3. A Deep Dive into the Responsibilities of Accounts Payable Operations
  4. Understanding Non-Purchase Order (PO) Invoice Transactions
  5. Understanding Purchase Order (PO) Invoice Transactions
  6. The Vendor Master – Creating A Solid Foundation for Accounts Payable Processing
  7. No PO, No Pay – Can It Work for Your Organization?
  8. Payment Process: Selection, Review, Approval, Release
  9. The Benefits of Reconciling Purchase Order Goods Receipts Not Yet Invoiced
  10. Strengthening Vendor Relationships - Steps That Can Be Taken by Accounts Payable
  11. The Basics of 1099's
  12. Creating an Accounts Payable Documentation Management Policy
  13. The Basics of Automation for Accounts Payable (AP) Specialists
71 Reviews (254 ratings)

Reviews

5
Anonymous Author
It was very interesting digging into the daily processes and procedures of the AP department. It was eye opening for me especially because I have been on a couple of different teams now in AP, and I have never really been able to look at the work I did from an outside perspective.

4
Anonymous Author
This course was very informative and detailed with the necessary information in regard to Purchase Requisitions, Purchase Orders, Receipts of Goods, Invoices, and Non-PO's. It also provided excellent reasons as to why a PO should be used whenever possible.

4
Anonymous Author
This course provides the basics which I need to ensure that my AP foundation is solid. I am taking the entire collection of AP courses and will learn more details as I go through each course. The speaker seems very knowledgeable.

4
Anonymous Author
I liked this this course provided thorough information about the procure to pay work stream. I was surprised that a non po does not need approval. Someone continuing education in finance would get the most from this course.

2
Anonymous Author
I did not like the way the exam questions try to trick you. They make you undermine yourself and feel bad about yourself. I took a lot of notes and really paid attention and I still had a hard time with the exam.

4
Member's Profile
I think our Purchasing Department would also get benefit from this course. Truly understanding the need for accuracy when confirming a PO and how it affects the AP process when the PO is not accurate.

2
Member's Profile
The course explains the theory and basic concepts but would have been better if taken a practical case study and explain with all the accounting entries and how it will affect all the accounts.

3
Anonymous Author
I'm just starting the course. I'm glad that I have some prior background or I may not have grasped the study material. The instructor gives great detail in a straightforward informative manner.

3
Member's Profile
The class was good.The class was good.The class was good.The class was good.The class was good.The class was good.The class was good.The class was good.The class was good.The class was good.

5
Anonymous Author
Great course to understand the Procure to pay cycle, including background information on how ERP systems work. I recommend this course to both beginners and experiences accountantss

4
Member's Profile
Course was easy to understand and laid out in a logic format. The course is design to help those that are not normally involved in AP to consider what should be in place.

5
Member's Profile
Some pics would have been nice. All text info might be harder for those who are learn better with visual images.Overall very clear and easy to understand presentation.

4
Anonymous Author
I thought that the information was very informative. I just thought there should be a review after every section it was a lot of information all thrown at you at once.

4
Anonymous Author
Good information for those that are not involved in AP or the procurement process. It helps accountants to understand the full-cycle of procurement, beginning to end

Member's Profile
Very basic, but could serve as a good introduction for someone that is new to AP or as a good refresher for someone who has been away from the function for awhile.

5
Anonymous Author
Very clear and concise steps for PO process. Speaker gave practical advice for setting up clear company policies and procedures that would help any AP professional

5
Anonymous Author
Everyone involved or impacted by this process flow at a company should take this course. Really nice over view and in depth view of how this process should work!

5
Member's Profile
This course was fairly easy to follow and overall very helpful. Little hard to hear and keep up with the speaker at times but still very inciteful.

5
Anonymous Author
This was an excellent and detailed overview of the procure to pay process from requisition to payment. I am very pleased with what I have learned.

Anonymous Author
This was a basic review of the procure to pay work stream. Would be beneficial to someone who is just starting to work in A/P or wants a review.

5
Anonymous Author
Not eacy wording and explanation if new comer as workers. But useful for accountants as job and understandables. Appreaiated for that.

4
Anonymous Author
Slightly confusing, due to our company not utilizing a lot of the procedures. Good information for initial set up of new procedures.

4
Member's Profile
This course was very informative, it helped me to have a better understanding of the procurement process, and liabilities.

5
Member's Profile
Everything is explained very well. The program materials were appropriate to our department. Time allotted was perfect.

4
Anonymous Author
It is a good course for someone with little ap experience. It touches on the basic process without being overwhelming.

3
Anonymous Author
Quick review of the overall procure to pay cycle with details on the process and the JEs posted to the general ledger.

5
Anonymous Author
It's a little look into the background of Accounts Payable. It was helpful to learn when liabilities is established.

4
Anonymous Author
Goes over the real basics of Procurement. PO , Invoicing and different payment methods. Quiz is only 3 questions.

5
Member's Profile
Excellent presentation and definitely adds value for the listeners. A must attend for accountants and auditors.

5
Member's Profile
The information and the pace are perfect. Basic information to lay the foundation for a successful AP process.

5
Anonymous Author
Great source of information and good to keep for future reference. Would recommend this course to others.

4
Anonymous Author
Very good overview of the Accounts Payable processing steps, control and differences on PO versus non-PO

4
Member's Profile
This course would be very helpful for entry level AP staff that have not worked with the P2P process.

5
Anonymous Author
This class was very informative, I like how they gave detailed examples to have a better understanding.

5
Member's Profile
This is a very user friendly course! It easily helps one to understand the procure to pay work stream.

4
Member's Profile
Gets down to the nitty-gritty details we all need to take into account when managing the AP process.

4
Anonymous Author
Good course overall on this topic and good general refresher on some best practices to keep in mind.

5
Anonymous Author
Excellent course. Very well developed, prepared and presented with practical examples and insights.

1
Member's Profile
i was surprised at how many times Anne stumbled over her own words for a presentation she created

5
Anonymous Author
This course provides a detailed overview of all the elements of a typical procure to pay process.

5
Anonymous Author
It was a good course with lots of documentation. I appreciate all the slides to refer back to.

5
Anonymous Author
Basic over view of P2P for those unfamiliar. Good course to understand the flow of the P2P cycle

4
Anonymous Author
this was a robust, effective, but simplified (in a good way) overview of the PTP process

5
Anonymous Author
Very helpful review for me! Easy to understand and clearly explained by Anne. Thank you!

5
Anonymous Author
Good course, working as accounts payable is always good to take this type of course.

4
Member's Profile
A high level overview of the basics of a P2P process. A good introductory course.

5
Anonymous Author
This video does a great job in explaining the complete procure to pay process.

4
Anonymous Author
Good course, offers a lot of knowledge helpful for working in Accounts Payable.

5
Member's Profile
Nice coverage of the content and overview of the P2P process by the presenter.

5
Member's Profile
Very thorough...thank you for covering all areas of the procurement process.

5
Member's Profile
Very informative! Happy to be able to re-access the supplemental materials.

5
Member's Profile
Anne provided a very thorough overview of procure to pay and easy to follow

5
Anonymous Author
This was a very helpful general overview of the procure to pay process.

4
Anonymous Author
Good overview of the process and intro into the terms of procure to pay

5
Member's Profile
Great over view for those don't know the basic benefits of using PO's.

5
Member's Profile
Very good course. reinforced a lot of concepts that I already knew.

4
Member's Profile
This was a good, high level overview of the procure to pay process.

5
Anonymous Author
Good overview of the Procure to Pay work stream. Nice refresher.

4
Member's Profile
Good foundational course, lightweight and straight forward.

4
Anonymous Author
good process overall process summary good thanks for this

5
Member's Profile
Very good overview, Excellent coarse if you are new to A/P.

4
Anonymous Author
The questions and wording on final exam were a bit tricky

4
Anonymous Author
The course was short, simple and straight to the point.

4
Anonymous Author
The exam questions could have been phased differently.

4
Anonymous Author
Good introduction to the basic procurement work cycle.

5
Anonymous Author
Presentation was laid out well and very easy to follow

4
Anonymous Author
This is a great course for refreshing the A/P process.

4
Anonymous Author
Very good overview of the procure to payment process.

3
Anonymous Author
Very basic but to the point review of the workflow.

4
Member's Profile
Good walkthrough of the process.

5
Member's Profile
Just Excellent.

Prerequisites
Course Complexity: Intermediate

No Advanced Preparation or Prerequisites are needed for this course. 

Education Provider Information
Company: Illumeo, Inc., 75 East Santa Clara St., Suite 1215, San Jose, CA 95113
Contact: For more information regarding this course, including complaint and cancellation policies, please contact our offices at (408) 400- 3993 or send an e-mail to .
Instructor for this course
Course Syllabus
INTRODUCTION and OVERVIEW
Procure to Pay Work Stream
  Requistion and Vendor Master12:02
  Purchase Order 8:13
  Receipt of Goods or Services 3:47
  Receipt and Processing of Vendor Invoices9:58
CONCLUSION
  Payments and Conclusion 12:17
Continuous Play
  Procure to Pay Work Stream 47:34
SUPPORTING MATERIALS
  Slides: Procure to Pay Work StreamPDF
  Procure to Pay Work Stream Glossary/IndexPDF
REVIEW and TEST
  REVIEW QUESTIONSquiz
 FINAL EXAMexam