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This course teaches you how to get the most out of Microsoft Outlook productivity tools to improve your productivity, sanity, efficiency and work-life balance.

Microsoft Outlook is probably the top productivity suite for professionals—and yet only 10% are using it to its full capability. This course demonstrates how to utilize all five of Outlook’s tools—E-Mail, Calendar, Contacts, Notes and Tasks—to better manage your time, staff and projects and achieve higher-levels of focus, relationship-building and productivity. With tips and usage demonstrations, this course will help you become less reactive, stressed out and distracted, and more proactive with:

  • Managing multiple projects and tasks
  • Maintaining “traction” when dealing with tasks and interruptions
  • Clearing the clutter for better focus
  • Keeping staff and team members on task
  • Tracking deliverables
  • Managing your calendar and contacts for better time and relationship management

The instructor also shares strategies on how to better manage, organize and prioritize e-mail for improved productivity and time management.

This course features all software demos in Microsoft Outlook 2010, although users of Outlook 2007 and 2003 will still greatly benefit from this program. Future versions of this Illumeo course will feature the new Outlook 2013 as well as Gmail and other Google productivity suite applications.

Part of a series taught by author and productivity expert Randy Dean. 

* This course shows screen shots which may have small text as they are demonstrating real-world use of software which has font sizing we cannot change for demonstration purposes. Therefore, your experience will be best on a full screen device such as a tablet, laptop of desktop computer. We recommend that you fully upsize the screen when you view these videos.

Learning Objectives

  • Enable getting the most out of Microsoft Outlook across all five key functions: E-Mail, Contacts, Calendar, Notes and Tasks
  • Integrate Outlook software into your time, project, people, and e-mail/info management systems
  • Utilize the Calendar in conjunction with the Task list to master the critical professional survival skill of effective prioritization
  • Demonstrate a very simple rule for managing E-Mail to reduce distractions, increase speed and prioritize messages and tasks.
  • Demonstrate how to use embedded E-Mail functions to automate common activities and messages
  • Utilize the Notes function to help clear your desk and mind by creating several highly useful lists for organizing random clutter
  • Enhance Contact information for better relationships and communications.
  • Manage projects and people through more effective use of Calendar and Task lists
Last updated/reviewed: September 18, 2018

101 Reviews (265 ratings)Reviews

Anonymous Author
This provides a lot of information where you can maximize the features of your outlook but it takes practice for it to be useful to you. The instructor provides an estimated time on how long you can do each task but for people who do not normally use these features in Outlook, it seems it will take longer.
5
Anonymous Author
Was surprised on all the functions I can use Outlook for instead of just emails. Would like the instructor to slow down some especially when moving from one area to another, like "forward" to "activities", was hard to keep up. Otherwise, I enjoyed the class.
3
Anonymous Author
It was a good overview of the functionality of Outlook. But the size of the webinar window made the screen shots very hard to read. The small screen shots along with the speed at which the material presented made it hard to follow along.
4
Member's Profile
Even though the course was created three and a half years ago, it still had some useful tips. Primarily: Dragging e-mail to Tasks, Contacts, Calendar to create new item; use of Tasks; Highlight and drag info when creating new Contact.
5
Anonymous Author
Very informative. This is the second course I've taken from Randy and he is just superb. He is the subject matter expert, keeps the course fun and covered practical tips that I can't wait to use with Outlook. Highly recommended.
4
Member's Profile
Very good review of Outlook and various shortcuts for creating tasks, calendar items and improving productivity. Also contains practical suggestions for implementing David Allen's Getting Things Done Methodology using Outlook
5
Member's Profile
Excellent! Some great content - how have I used outlook for so long and not known this stuff. I also liked the swift paced presentation. Great job. I've been using tasks for about 6 months - but this is a whole new level!!!
5
Anonymous Author
Heavy on "time management" approach - but his philosophy is that we don't use the Outlook tools to do this because we don't know how to use them efficiently. Good tips, but you have to want to embrace this approach!
5
Member's Profile
such useful information. make me more efficient. I think all business professionals can learn greatly from this course. helps manage time and overall improve organization skills. A must have course for professionals.
5
Anonymous Author
This course was excellent. Randy is a very effective instructor and I am now very interested in taking his other time management courses. Everyone interested in time-saving tips in Outlook should take this course.
5
Anonymous Author
I learned a lot of things in this course that I was unaware of in Outlook. Very useful information and good instructor. I just wish some screens shots of what he was showing in Outlook were included in the slides.
5
Anonymous Author
I had not used all of the features available for Microsoft Outlook. This course did an exceptional job in presenting the feature and demonstrating how to use them effectively. Outstanding!
5
Member's Profile
This is a great course for someone who needs an overview of different tasks you can do in outlook. I plan to take the next so I can delve down deeper and become more efficient.
5
Member's Profile
This is one of the best courses I've taken in a long time. I just finished it and am already working to implement what I learned. I look forward to seeing his other offerings.
5
Member's Profile
Mr. Dean is a very good instructor. He is well organized and completely prepared. The information he shared is very useful, and could significantly improve my productivity.
5
Member's Profile
Randy is a fun and engaging instructor. His tips and methodology can really be used to improve your daily efficiency. I've already stopped being a slave to the "bling"!
5
Member's Profile
Great overview of Outlook factional tools. I love the instructor's personal stories and positive personality. Easy directions to follow and great content.
5
Anonymous Author
Course material was simple to follow and great to do's! Instructor made the course easy to listen to, with some comedy that most people can understand.
5
Anonymous Author
I liked the entire course. I was surprised at how many features there are I didn't use. I think anyone using Outlook could benefit from this course.
4
Member's Profile
The presentation was very helpful. I am definitely one of the people that only used Outlook for three areas. Will be able to expand on it now.
5
Member's Profile
Excellent course. Reorienting to Calendar, then Tasks, then e-mail makes a great deal of sense and I will be implementing it immediately.
4
Member's Profile
Instructor does not cover Outlook for Mac 2011. A lot of the settings do not apply for Mac. Other than that, I really enjoyed the course.
5
Anonymous Author
Really thought the way of following up on items owed to you was a very clever approach and I plan on trying this approach going forward.
5
Member's Profile
We will be converting to Outlook from Lotus Notes at work, this course taught me how to approach Outlook in the most efficient manner.
4
Anonymous Author
Good review of Outlook and its 5 primary tools. The viewing screen is too small to see clearly some of the items being pointed out.
5
Member's Profile
Great speaker that has developed these tips into a great presentation. I liked the examples and found the information very useful.
5
Member's Profile
Most of us rely on Outlook in bot work and personal life and this is a great resource to get the most out of Outlook. Well done!
4
Anonymous Author
I really like how informative this course is. The way the speaker delivers the course outline is very concise and objective.
4
Anonymous Author
Use of Tasks was most helpful for me. I used them in the past, but can see how helpful they can be. Will start using again.
4
Anonymous Author
The content was good, but the course is a bit long. 1hr is ideal. Great content for new Outlook users and intermediate.
5
Member's Profile
This webinar was full of great ideas for time management. Even just implementing a few should save me lots of time.
5
Member's Profile
I will start utilizing Outlook in a new way. Very useful guidance to stay on top of things and accomplish more.
5
Member's Profile
I enjoyed the course and learned a lot from it I do wish I could see my final exam score after I have taken it
4
Member's Profile
Didn't know you could create task and calendar entries via drag and drop - a simple thing that is quite useful.
5
Member's Profile
Great course. Lots of tips and tricks I have not used before. I will be looking for other Randy Dean courses.
5
Member's Profile
I have already started implementing some of these tips as I go through the class! Has a positive impact!
4
Member's Profile
It is a very useful training although it was too fast. Overall excellent and practical training. Thanks
5
Member's Profile
Even as an advanced and long-time outlook user, I learned a lot of new tips and tricks. Great content!
5
Member's Profile
Great examples of improvements and practical tips to manage time and email distractions - thanks
4
Member's Profile
One of the best courses I've taken with Proformative. Will help you become much more organized.
5
Member's Profile
Great course wi lots of good suggestions that will free up crucial minutes throughout my day.
5
Member's Profile
Great course...going to go back again to make sure I picked up all the helpful tips and tricks
5
Member's Profile
Very helpful tips to utilize Outlook better - everyone could benefit from taking this course
5
Anonymous Author
Awesome. Randy is a great instructor. He's quirky, to the point and overall entertaining.
5
Member's Profile
Excellent course. I thought I knew a lot about outlook but I learned a few new tricks.
5
Anonymous Author
Excellent presentation. A lot of information and useful tips to get organized.
4
Member's Profile
This course gave me specific actionable information to make me more productive.
5
Member's Profile
Great information, I feel I will be more productive going forward. Great tips.
5
Anonymous Author
It is wonderful to learn so many important and handy functions of Outlook.
4
Anonymous Author
lots of tips even for someone who has been using Outlook for many years.
5
Member's Profile
Great speaker and content. Kept me interactive with the presentation.
5
Anonymous Author
Drag and drop. Task features and categories that interact with emails.
5
Member's Profile
Once again very good. Would be good to get the equivalent in Google.
5
Member's Profile
I learned a lot of useful tips for Outlook that I wasn't aware of.
3
Anonymous Author
ok but everybody has his own way to organize things in outlook etc
5
Member's Profile
This course make me understood my understanding level of outlook.
4
Anonymous Author
Shared very good tips to help manage emails, calendar, and tasks.
5
Member's Profile
Interesting structure presented, in addition to numerous "tips"
4
Anonymous Author
Fantastic tips. I cannot wait to implement for the New Year.
4
Anonymous Author
Powerful stuff that I will be able to implement immediately.
4
Member's Profile
Provided Many great ways to allow me to better manage my day
5
Member's Profile
A very quick and focused use of outlook as a strategic tool.
4
Member's Profile
Nice to learn the potential of outlook in so many new ways.
5
Anonymous Author
Great deal of information was covered. will be very useful
5
Member's Profile
Great information about task and tips, very valuable
5
Anonymous Author
Great course. A lot of helpful information and tips
5
Anonymous Author
I like the review. You need to do this with gmail.
4
Anonymous Author
Very practical tips that everyone can benefit from
5
Member's Profile
I can't wait to put these times to practical use.
5
Member's Profile
Really helpful tips to help boost my productivity.
5
Member's Profile
Very useful for organization and time management.
4
Member's Profile
would like to see this updated for Outlook 2013
5
Member's Profile
Some great tips for even an experienced user.
5
Member's Profile
Nice information. Learned usefull techniques.
4
Member's Profile
Fast paced! But I learned a few tricks.
5
Anonymous Author
Excellent tips, and the pace is perfect.
5
Member's Profile
Great ideas on utilizing Outlook!
5
Member's Profile
Great tips and features/ideas.
4
Member's Profile
Great tips especially with tasks
5
Member's Profile
Another great class from Randy!
4
Member's Profile
Some great take aways for me.
5
Member's Profile
Very interesting and helpful!
Member's Profile
Useful course with good tips.
5
Member's Profile
Very useful course. Thanks!
5
Member's Profile
Loved the instructor!
4
Member's Profile
Some interesting tips
5
Anonymous Author
Jampacked with info.
5
Anonymous Author
Easy and great tips
5
Member's Profile
Tips are practical
4
Member's Profile
Useful new tips
4
Member's Profile
Good overview
5
Member's Profile
Very helpful!
Member's Profile
Very helpful
5
Member's Profile
Very helpful
5
Anonymous Author
Very useful.
5
Member's Profile
Great tips!
5
Member's Profile
Good Course
5
Member's Profile
Excellent!
5
Member's Profile
Helpful
4
Anonymous Author
Useful
3
Anonymous Author
Ok

Prerequisites

Course Complexity: Foundational
  • A basic understanding and use of Microsoft Office/Outlook
  • It is strongly recommended, but not required, that you complete the related Taming the E-mail Beast Using MS Outlook program also posted on Illumeo.The combination of these two programs will lead to the best outcomes and a much deeper skill set for most MS Outlook users.

Education Provider Information

Company:
Illumeo, Inc., 75 East Santa Clara St., Suite 1215, San Jose, CA 95113
Contact:
For more information regarding this course, including complaint and cancellation policies, please contact our offices at (408) 400- 3993 or send an e-mail to .
Course Syllabus
INTRODUCTION AND OVERVIEW
Outlook Optimization
  19:22Calendar First!
  18:56Project and Task Management Using Outlook
  20:49Managing Projects, Tasks, and Roles
Email Strategies and Conclusion
  22:36Three Key Email Strategies
Continuous Play
  1:28:18Get the Most from Microsoft Outlook to Manage your Time, Projects, People and Ideas
SUPPORTING MATERIALS
  PDFSlides: Optimizing Your Outlook for Senior Managers
  PDFOptimizing Your Outlook for Senior Managers Glossary/Index
REVIEW & TEST
  quizREVIEW QUESTIONS
 examFINAL EXAM