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Do you know what “Delegation of Authority” means?  Does your company have a Delegation of Authority (DOA) policy? 

In this course, you learn the importance of a DOA policy, what it should cover, and how such a policy affects operations across the company, not just Accounts Payable.  Recognize the benefits of documenting the approval limits by job title as well as the steps one should take before approving any document.  Explore the details that should be supplied when approvals are applied, whether by manual signature, email or through a workflow system. Recommendations for formatting this policy and some tips on managing the content and distribution will also be covered.

Just as important and in some ways related, a company should consider a Segregation of Duties (SOD) policy.  For example, should a person who is able to create Purchase Orders also be able to manage the Vendor Master?  Reduce the possibility of risk and protect your employees from the appearance of impropriety.  Additionally, having a SOD policy may reduce the need for dual approvals or the application of the “Four-eye” rule.

Finally, learn how to weigh the pros and cons when creating and applying these policies in order to reduce delays in processing volumes of small dollar amounts or recurring transactions.  Discover what to consider when establishing an acceptable tolerance for price variances, freight billed on invoices, utility costs, etc.

Creating or modifying existing policies can be time consuming but just one small change can save time and reduce risk in the long run.

 

Learning Objectives

  • Identify the responsibilities of an “approver” of any document referring to a monetary value.
  • Explore the steps to be taken to create a Delegation of Authority (DOA) policy and recognize what should be included
  • Discover the advantages of weighing the pros and cons to determine acceptable exceptions within DOA and Segregation of Duties (SOD) policies.
  • Recognize the benefits of communicating policies out to all employees and of making them readily available when needed. 
Last updated/reviewed: October 10, 2018

2 Reviews (14 ratings)Reviews

5
Anonymous Author
The course was well thought out and planned. The instructor also has a soothing, easy to follow voice. The material presented was very relevant.
4
Member's Profile
Good course organization, meaningful use of real-life examples. I have also like the way the chapters were broken down into smaller segments.

Prerequisites

Course Complexity: Foundational

No Advanced Preparation or Prerequisites are needed for this course. However, it is suggested to take the instructor’s other courses titled "Procure to Pay Work Stream" and "Creating an Accounts Payable Documentation Management Policy" prior to taking this course.

Education Provider Information

Company:
Illumeo, Inc., 75 East Santa Clara St., Suite 1215, San Jose, CA 95113
Contact:
For more information regarding this course, including complaint and cancellation policies, please contact our offices at (408) 400- 3993 or send an e-mail to .
Course Syllabus
INTRODUCTION AND OVERVIEW
  1:59Introduction to DOA and SOD
  7:35Delegation of Authority
  5:05Consider All Company Rules
  6:59What to Include in a DOA Policy
  2:18Creating a Policy
  5:32Segregation of Duties
  1:16Utilizing Resources
  4:19Decisions and Actions
  5:57The Importance of DOA and SOD Policies - Conclusion
CONTINUOUS PLAY
  40:02The importance of Delegation of Authority and Segregation of Duties
Supporting Materials
  PDFSlides: The Importance of Delegation of Authority and Segregation of Duties
  PDFThe Importance of Delegation of Authority and Segregation of Duties Glossary/Index
  PDFSample of DOA
  PDFSample of Signature Form
REVIEW AND TEST
  quizREVIEW QUESTIONS
 examFINAL EXAM