Instructor for this course

Excel offers multiple features and techniques that enable users to prepare and print documents quickly and easily. Step-by-step, Excel expert David Ringstrom, CPA, demonstrates how to enable a full-screen print preview, use Excel’s Custom Views feature to apply different print settings, pick and choose worksheets you want to print, and more. David’s helpful tips will help you work faster and more efficiently in Excel.

David demonstrates every technique at least twice: first, on a PowerPoint slide with numbered steps, and second, in Excel 2016. He draws your attention to any differences in Excel 2013, 2010, or 2007 during the presentation as well as in his detailed handouts. David also provides an Excel workbook that includes most of the examples he uses during the webcast.  

Topics Covered:

  • Creating a full-page printout of a chart that resides on a worksheet.
  • Learning how to deal with annoying changes to Print Preview in Excel 2010 and later.
  • Incorporating a new feature that enables you to pick and choose the worksheets from any workbook you wish to print—with no programming knowledge or experience required.
  • Selecting any aspect of a worksheet you’d like to print.
  • Seeing how to print a spreadsheet on the fly via Windows Explorer instead of manually opening a workbook in Excel.
  • Keeping an eye on how much your text is being reduced as you try to squeeze more on a page.
  • Setting a print range that includes multiple noncontiguous areas of a worksheet.
  • Printing a list of all cell comments on a worksheet or printing visible comments.
  • Using Excel’s Custom Views feature to apply different print settings, including orientation and margins, to a single worksheet.
  • Streamlining the process of printing spreadsheets to .PDF format.

Learning Objectives

  • Identify how the Custom Views feature can streamline repetitive print actions.
  • Recognize how to print a list of all cell comments on a worksheet.
  • Discover how to restore the “classic” Print Preview screen from Excel 2007 and earlier.
Last updated/reviewed: June 19, 2021


Course Complexity: Advanced

Program Prerequisites: None

Advance Preparation: None

Education Provider Information

Illumeo, Inc., 75 East Santa Clara St., Suite 1215, San Jose, CA 95113
For more information regarding this course, including complaint and cancellation policies, please contact our offices at (408) 400- 3993 or send an e-mail to .
Course Syllabus
  7:42Introduction to Excel Efficiency: Printing and Page Layout
  7:12Add Cells to Print Area and Modern Print Preview
  7:58Restoring Classic Print Preview and Page Break Preview
  6:58Page Breaks, Printing a Portion of a Worksheet and Print Just a Chart from a Worksheet
  8:56Control Whether Floating Objects Print
  7:26Quick Print, Print Titles and Print Row Numbers and Column Letters
  7:12Print Path, Workbook, and/or Sheet Name; CELL Function to Show Document Path
  10:45Header and Footer Tools and Printing Cell Comments
  9:14Maximize the Print Area with 3 Clicks, Streamlining PDF Creation and One Click Access for Creating PDF Files
  11:42Spreadsheets and Worksheets
  9:15Creating a Custom View to Print Worksheets Continued and Universal Print Dialog Box (Plug and Print)
  7:23Universal Print Dialog Box (Plug and Print), Saving a Macro-Enabled Workbook Print and Conclusion
  1:41:48Excel Efficiency: Printing and Page Layout
  PDFSlides: Excel Efficiency: Printing and Page Layout
  PDFExcel Efficiency: Printing and Page Layout Glossary/Index
  XLSXWorkbook: Excel Efficiency: Printing and Page Layout