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E-mail is among the most powerful productivity-enhancing tools available to an organization—as well as one of the biggest sources of pain and lost productivity, with managers and professionals getting buried deeper and deeper under a continuing stream of e-mail every day. In fact, the average professional spends at least two hours per day dealing with e-mail, with more than 25% of users checking their inbox a minimum of 20 times every day—and yet, surprisingly, less than 3% of the U.S. workforce has had training on how to manage e-mail.
When diagnosed, it is evident that e-mail has become a significant cost center for many organizations, with employees losing valuable time, focus, and productivity due to poor e-mail management strategies. This course provides proven strategies for keeping your inbox efficient and under control, and teaches you to:
- Reduce the mess in your inbox by having “natural” places for your e-mails to go
- Get rid of time-sucking “quick e-mails” and get your time and inbox under control moving forward
- Finally feel on top of your e-mail, rather than feeling it is on top of you!
- Lessen e-mail distractions to fundamentally change your relationship with work and life
This course features all software demos in Microsoft Outlook 2010, although users of Outlook 2007 and 2003 will still greatly benefit from this program. Future versions of this Illumeo course will feature the new Outlook 2013 as well as Gmail.
* This course shows screen shots which may have small text as they are demonstrating real-world use of software which has font sizing we cannot change for demonstration purposes. Therefore, your experience will be best on a full screen device such as a tablet, laptop of desktop computer. We recommend that you fully upsize the screen when you view these videos.
Course Series
This course is included in the following series:
2 CoursesTaming the Email Beast
- Taming the E-mail Beast: Key Strategies for Managing E-mail Overload
- Taming the E-mail Etiquette Beast: Strategies for Finding Sanity in Your E-mail Communications
Learning Objectives
- Acknowledge the nature of e-mail & information overload in today's workplace and the time and productivity cost that afflicts most organizations and professionals
- Acquire a simple “rule” for managing all incoming e-mail that allows for both greater speed and prioritization of those messages and embedded tasks
- Utilize a simple built-in feature of Microsoft Outlook to quickly convert e-mails quickly into related tasks, contacts, and calendar items
- Utilize embedded functions inside of your e-mail that allow you to “automate” certain other common activities/messages
- Build a personal file “infrastructure” that can assist in achieving greater organization and possibly even “e-mail ZERO”!
- Reduce distraction by moving to a smarter e-mail regimen, while still identifying your “most important senders” for appropriate response
- Better manage both sent and received CC's, Forwards, and Replies, to reduce confusion and increase communication capabilities
- Have a strategy for “splitting” work, personal, and junk/spam e-mails for greater efficiency
- Use three key strategies for reducing SPAM in your work inbox
Last updated/reviewed: August 17, 2017
111 Reviews (288 ratings)Reviews
Norman West
(Financial Manager at Lockheed Martin)
Excellent course. Mr. Dean is a good instructor who knows his subject very well. He has practical step-by-step instructions for making our use of e-mail more efficient. One comment--this course does not address the recent growth of Instant Messages (IMs)--another source of frequent distractions in the workplace.
Anonymous
(Order Processing Manager)
The instructor was entertaining he kept your interest during the course. He provided great tips that can be implemented right away. He had good strategies to follow for long term implementation for those of us who need to learn to say good bye to our emails.
Anonymous
(Logistics Analyst)
This online course was very informative. The instructor was very effective and clearly has a passion for what he does. He kept me engaged at all times and even inserted various humorous comments to make the experience entertaining. Highly recommended.
Cathy Kyriakis
(Distribution & Sales Ops Mgr at Intuit Canada)
The course was fun, easy to follow and highly informative! Now I want to take the next level course, Optimizing your Outlook! Randy is fun and engaging and really gave me some great tips for managing that beast we call email!
Denise Salzman
(Operations Manager at Aspect Wealth Management)
This should be core training in all organizations as part of the on boarding process. Well presented and easy to follow. Cleaned out my husband's email as I went through the course following the strategies presented.
Anonymous
(Controller)
Email is most professionals biggest time suck. Using these principles can improve everyone's efficiency and enjoyment at work. I already did some of these tricks but I need to do all of them to reap the most benefit.
Jacob Rothman
(Portfolio Manager at Rothman Investment Management)
This course was chock full of great tips for increasing efficiency. It was also eye-opening how inefficient common practices are. This course was well worth the time and probably should be viewed multiple times.
Anonymous
(Independent Financial Consultant)
Love the Three-Minute, One-Touch Rule though this is easier to say than do sometimes. Also I used the Signatures/Drafts as
“Auto E-mail Tools” and I saved so much time on my commonly used messages.
Anonymous
(Senior Sourcing Manager)
Good ideas on handling e-mail but Windows-centric. A number of features are not available on Mac versions of Outlook. Better to frame the training on elements that are not system-dependent.
unknown
()
While LOTS of great information, the course took a long time and I had to keep starting and stopping due to calls, meetings, etc. Shorten it up some would be my recommendation, but GREAT!!
John Shelton
(buyer III at Govplace)
I liked the ability to pause the presentation to practice the steps given for short cuts. This course gave a new outlook on how to better manage, store and follow up on emails and tasks
Kathy Crelly
(Director of Finance at NATA)
I have been looking for a program like this to help me get my email and daily to do list organized-and this fit the bill. Logical and organized-I can't wait to implement what I learned.
Anonymous
(Unstructured Time Coordinator)
Wonderful course. Great information presented in an intriguing way. Definitely recommend this course; it's educational, entertaining, and interesting, what more could you ask for?
Richard Schultz
(CFO at SoMedia Networks )
Very good presentation of the information, at a reasonable pace for the volume of info presented. I've been working with Outlook for 17 years and I learned a whole bunch today.
Michael Chafe CPA,CMA
(Vice President Finance at Carillion Canada Inc.)
great course. I have used Outlook since 2003 in many large organizations without ever receiving proper training. My disaster of an inbox will be getting a much needed makeover' !
Keith Johnson
(Director SOX Compliance at Waterjet Holdings)
Wow! This course is loaded with practical tips and time savers, and helps you think about how to really organize this flood of information coming at you all the time.
Anonymous
(Corporate Accountant)
Great course! It made me realize that I only use a fraction of Outlook's capabilities. I learned a number of "tricks" and features that will help me be more productive.
Anonymous
(AVP Finance and Accounting)
I've been in the workforce, bombarded by email for 10 years and never had any idea of all the functionalities of Outlook. Now I do, and I pledge to use them all!
Karen Bailey
(Order Specialist at Intuit)
A lot of useful information for anyone. I learned a lot and hope to use soon.
Surprised how often people look at their emails and are interrupted with them.
Anonymous
(Business Account Manager)
Easy learning with many great tips to more effectively manage your email. Definitely recommend this to anyone looking to better manage that email in-box!
Andromeda Collinsworth
(Service Delivery Supervisor at Teletech Holdings Inc)
I thought this was great information!! I immediately implemented the 3 min rule and the drag and drop. I finally feel like I am in control of my email!
Anonymous
(Manufacturing Product Manager)
I learned some Outlook functionality that I was previously unaware of and can implement immediately.
Great pace- stayed engaged through entire course.
Eric Cox
(Senior Accountant at Mondo)
The course is very focused on Microsoft outlook - so if your company uses it, definitely recommend it..if not, definitely still a lot of useful info
Anonymous
(Order Management)
There was a lot of things I can do that I was not aware of. I like the Blinger as well as the 3 minute One rule touch. Excellent course.
Oscar Young
(To Be Determined at To Be Determined)
A lot of good tips but could see others (like using rules to automate some triage). May be part of his other courses on e-mail & Outlook.
Anonymous
(Associate Manager)
Overall some great tips for maximizing your workday by limiting time dedicated to Email. Some great best practices for email management.
Anonymous
(President)
learning available features of Outlook was a great point about this course. This willhelp organizing the incoming e-mails much better
Anonymous
(President)
This course is very helpful in reducing time unnessary time spent on emails that has been a problem to me. So this is very helpful
Anonymous
(Sr. Accountant)
Wow! This is awesome stuff. I implemented the 3-minute rule before I even completed this course...it is a game changer for me.
Anonymous
(Financial Consultant)
I find there were too many tips. Can consider to reduce the number of tips. Comprehensive course on a very important subject.
Sarah Bye
(Staff Accountant at California Broadcasting)
I like the learning about drag and drop feature. That checking you email constantly can lower your IQ. All of my co-workers.
Kimberlee Bradford
(Inventory Control Analyst at Hot Topic)
I have already started using the signature replies and it's a huge timesaver! Still working toward getting my inbox clean.
Anonymous
(Home Lending Accounting Director)
Instructor was engaging - kept a good pace and kept it real. Some great ideas on how to gain control of my email.
Anonymous
(Senior Accountant)
Excellent and very engaging speaker. I enjoyed the course and I learned a lot of helpful tips. Highly recommended.
Anonymous
(Accountant)
I love the NRN tip! The amount of "Thank you" emails in my office is extremely wasteful of my time and inbox space.
Anonymous
(Senior Accountant, SEC Reporting)
I liked learning about the quick steps tool. I also liked the getting more familiar with the task list tool as well.
Candace Oliver
(Independent Consultant at C Oliver)
A must for Outlook users. Not as applicable for non-outlook users. Great concepts but more limited applicability
Kavita Rivers
(Senior Business Operations Manager at Intuit)
Great course, had lots of good little tips that can be implemented quickly that you don't always think about.
Jesse Campbell
( at Suzlon Wind Energy)
Very actionable suggestions that I have already started to use before I had even finished the entire course.
Anonymous
(CPA, CFE, CGMA)
I find this course very helpful in terms of managing my chaotic emails in an email overuse work culture .
Anonymous
(Director of Reporting & Analysis-Associa..)
I found the content extremely relevant and I am someone who touched an individual email more than once.
Anonymous
(Assurance Manager)
Although I may not agree with all of his tips, most seem easy to use and I can put to use immediately.
Nancy Hendon
(Payroll Manager at Hot Topic, Inc)
When referring to and showing the Outlook slides - much to small need to enlarge the participants view
Steven McCollom
(Design Lead at Intuit)
Great common sense recommendations. Wasn't aware of Outlook features that make things much easier!
Anonymous
(Chief Financial Officer)
Good information as long as you use Internet Explore. The ideas are good for other email systems.
Kevin Moschella
(Sr. Director, FP&A at Evidera)
Randy provided some very helpful hints that I never would have thought of to keep my inbox clean.
Anonymous
(General Accountant)
Received many useful tips to reduce wasted time that can be quickly and easily implemented.
Anonymous
()
it's common sense, except that I'm not even doing it. this training session is awesome.
Paul Foy
(Print Procurement Manager at Intuit)
Very informative course best yet! Will take Randy's optimizing Outlook course as well.
Anonymous
(CFO)
What an inspiring course! I will be using Randy's tips and passing on to others!
Stanley San Sok
(Logistics and Purchasing Manager at Crown Bioscience, Inc.)
This is such an excellent course on how to manage your email! Thank you very much!
Anonymous
(Chief Financial Officer)
Contained useful ideas to share with staff to remove the ongoing email distractions
Kathy Wilson
(Senior Consultant and Managing Partner at Impact Talent Solutions)
Had a hard timing hearing this. It seemed as if the volume went in and out.
unknown
()
Great tips to make the standard tool work for YOU vs. the other way around.
Anonymous
(Operations Analyst)
He is very passionate about Outlook and explains things in a relatable way
Anonymous
(Retail Order Management Representative)
I found Randy Dean very interesting he held my attention the entire time.
Monique Simpson
(Director, Financial Reporting at ALR Life Reinsurance Ltd.)
Very good course. Good points. Highly informative. Effective instructor.
Anonymous
(Accounting Consultant)
I found this very helpful. Going to start some of the ideas right away.
Susan Hertz
(Hospital Lab Finance Director at Raleigh Pathology Assoc @WakeMed)
Great tips, some new to me, and definitely worth sharing with my team!
Steven Lawrence
(- at -)
Very helpful information from an engaging and entertaining lecturer.
Anonymous
(Vice President of Finance )
Instructor was clear and easy to understand and follow. Great info
Anonymous
(Owner)
Great course and very relevant to email / org / management of time
Anonymous
(Staff Accountant)
The class was very helpful and can really help get you organized.
Anonymous
(Senior Accountant)
Love all of the ideas! Have already implemented several of them.
Anonymous
(-)
Learned several new tips I was able to immediately implement
Anonymous
(-)
Highly overrated topic, simplistic and not very insightful.
Anonymous
(Senior Accountant)
I liked his specific tips and process flow for each email.
Michael Morgus
(cfo - consultant at none)
Very good tips!
will put to good use.
thanks - Randy
unknown
()
Randy provides great tips and tricks to save us time.
Brad Hyatt
(Finance Systems Manager at State Auto Insurance)
This was a fantastic class! Everyone should take it!
Anonymous
(Accountant)
Note easy oh. i am improving thanks course like this
Marquis Huntsman
(CFO at Castle Breckenridge Management)
Awesome! I feel empowered to become more efficient.
Alana Crawford
(ASSISTANT CONTROLLER at LIAISON INTERNATIONAL)
Helpful information to efficiently manage emails.
An Tran
(Sr. Financial Analyst at Intuit)
Easy to follow course, and great tips for email!
Anonymous
(Global Vendor Risk Manager)
Practical, helpful course with impactful tips.
Anonymous
(None)
Quick guide to organise and stop distractions
Anonymous
(Senior Consultant )
Excellent tips for efficient use of email!
Anonymous
(Accountant)
a few good tips that i didnt already know
Abigail Anthony
(Senior Corporate Accounting Manager at Intuit)
Helpful. Would like to see 2013 version
Anonymous
(Customer Transaction & Retention Service..)
Very informational and easy to follow!
Anonymous
(VP Finance)
Meaty course with lots of great tips!
Anonymous
(Business Account Manager)
great way to optimize use of e-mail
Jeanette Risby-Bell
(Company Accountant at Jonday Holdings (Thrifty Car Rentals))
Some excellent tips in this course
Nancy Jeffreys
( at Halifax Health)
Great ideas and illustrations.
Anonymous
(CFO)
very informative and easy follow
Richard B. Walser
(Controller at SASCO)
Great course. Very useful.
KURT LETAIN
(CFO at Engineered Assemblies Inc.)
Great tips and traps.
S Marie Vernon
(- at --)
Excellent presentation!
Robert Godfrey
(CPA at Robert Godfrey, CPA)
Great course: Thanks!
Silvia Pleasants, CPA
(Finance Business Manager at Cisco Systems)
helpful information
Jill Pugh
(Accountant at RTC Communications)
great suggestions
Christin Thurston
(Order Management Specialist at Intuit)
very informative
d. tse
(acctg at tsi)
kind of outdated
Kitty Kat McNeil
(Customer Transaction & Retention Service.. at Intuit)
awesome course
Anonymous
(Privacy Leader 2)
great refresher
Katherine Wynegar
(Subscription Retention Specialist at Intuit)
Great course!!
Anonymous
(Budget & Accounting Manager)
3 second rule
Simon Adell
(Chief Financial Officer at Undisclosed)
Helpful tips.
Becky Williams
(Manager of Operations Accounting at CONSOL Energy, Inc.)
Great Tips!
Anonymous
(NA)
good course
Max Davis
(Project Manager at Barclays)
Good Course
Anonymous
()
Nice review
Stephen Scott
(Sourcing Manager at Intuit)
good tips.
Douglas Ronald
(---- at ------------)
Excellent!
Anonymous
(-)
good tips
Anonymous
(GM finance)
Good tips
Qingkui Qiu
(Finance supervisor at Wanli New energy corporation LTD.)
great!
Jacob Petersen
(Staff Accountant at UnityPoint Health)
na
Anonymous
(Global Technical Accounting Policy)
!
Anonymous
(Chief Financial Officer)
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Prerequisites
Course Complexity: Foundational
- A basic understanding and cursory use of Microsoft Office/Outlook will suffice.
Education Provider Information
Company:
Illumeo, Inc., 75 East Santa Clara St., Suite 1215, San Jose, CA 95113
Contact:
For more information regarding this course, including complaint and cancellation policies, please contact our offices at (408) 400- 3993 or send an e-mail to .
It has been a month now since I took your Taming the E-mail Beast course, and I just have to say that it has changed my life! I'm amazed how adding an extra step actually saved me time and made me more organized, more reliable and less stressed. Simple but effective. Thanks Randy.