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What is Accounts Payable (AP) Workflow Automation?  Even if your company uses such a system, do you understand how it works?

Automation of Accounts Payable can match invoices to Purchase Orders and Goods Receipts, route invoices to the appropriate parties for review and approval and can even apply company specific business rules.  Learn the basics on how all this is done.

This course also includes an introduction to other automation options such as Electronic Receipt Settlement, Travel and Expense reporting, the management of Credit Card charges, Automatic Clearing House payments, and outsourcing the printing of checks. 

Discover how data can be “moved” from a company’s system of record into any automation tool or software when needed.  Understanding the flow of data can be instrumental in identifying the root causes of some issues.  It can also benefit an AP Specialist interested in working on automation related projects.

Hear how automation software systems are implemented.  Such projects do take time and resources.  It has been my experience that Accounts Payable staff with even basic knowledge of automation can be a significant benefit to the team.  

Learning Objectives
  • Explore what Accounts Payable (AP) Automation is.
  • Discover how Accounts Payable Workflow Software can increase efficiency and improve compliance of company specific business rules.
  • Identify how automation can be applied to other Accounts Payable functions.
  • Recognize the type of data that may need to be sent from a Company’s system into the automation system.
  • Discover what is involved in implementing an automation tool.
Last updated/reviewed: August 24, 2023

Included In Certifications

This course is included in the following Certification Programs:

13 CoursesAccounts Payable Certification

  1. Accounts Payable - Learn the Terminology
  2. Procure to Pay Work Stream
  3. A Deep Dive into the Responsibilities of Accounts Payable Operations
  4. Understanding Non-Purchase Order (PO) Invoice Transactions
  5. Understanding Purchase Order (PO) Invoice Transactions
  6. The Vendor Master – Creating A Solid Foundation for Accounts Payable Processing
  7. No PO, No Pay – Can It Work for Your Organization?
  8. Payment Process: Selection, Review, Approval, Release
  9. The Benefits of Reconciling Purchase Order Goods Receipts Not Yet Invoiced
  10. Strengthening Vendor Relationships - Steps That Can Be Taken by Accounts Payable
  11. The Basics of 1099's
  12. Creating an Accounts Payable Documentation Management Policy
  13. The Basics of Automation for Accounts Payable (AP) Specialists
9 Reviews (33 ratings)

Reviews

5
Anonymous Author
Currently have automation at my company and it is truly is so much easier than manually/ Love how it all starts.

4
Anonymous Author
I'm not a technology person, so though I understand the steps I would like to have automated, I don't understand all of the IT related stuff involved. So I wish the slides were a little less crytic and held more detail.

4
Member's Profile
i should be able to retake the final exam i should be able to retake the final exam i should be able to retake the final exam i should be able to retake the final exam i should be able to retake the final exam

5
Member's Profile
This has been the perfect course for an individual who potentially will use these AP skills. I highly recommend anyone working within financial services to obtain these certs!

3
Anonymous Author
This course on automation for accounts payable specialists gives an insight to what these types of resources provide. It can help to reduce risk and increase efficiency.

4
Anonymous Author
Thank you Anne for sharing your knowledge and experience. It has been very educational and helpful. I am certain I will access the pdf's on occasion.

5
Anonymous Author
Very informative. We actually have an existing AP automation system and this perfectly describes how the system was conceptualized and works.

4
Anonymous Author
There were a few slides in the presentations that did not match the downloaded materials provided

4
Anonymous Author
Printed supporting materials are not correct for discussion. Slides should be updated.

Prerequisites
Course Complexity: Intermediate

Please review the Glossary of Terms available in the Supporting Materials section of the Course Overview.

It would be helpful to take the following courses before taking this course: "Procure to Pay Work Stream", "A Deep Drive into the Responsibilities of Accounts Payable Operations" and "The Payment Process".
Education Provider Information
Company: Illumeo, Inc., 75 East Santa Clara St., Suite 1215, San Jose, CA 95113
Contact: For more information regarding this course, including complaint and cancellation policies, please contact our offices at (408) 400- 3993 or send an e-mail to .
Course Questions and Answers1 Question
Member's Profile

Hello Anne,
Can you tell me what are best practices for handling a vendor whose bank is deducting a fee from our payment to them causing us to short pay our invoices? We have confirmed that our bank is not the one deducting fees and they only deduct when an amount reaches a certain threshold.

Instructor for this course
Course Syllabus
INTRODUCTION AND OVERVIEW
  Introduction to Automation Basics5:13
Automation for (AP) Specialists
  The Loading of Invoices and Data10:39
  The Mapping of Data4:25
  The Processing and Validation Process10:21
  Summary and Conclusion3:34
  Retention, Dashboards, and Reports5:24
CONCLUSION
  Automation Basics - Conclusion6:54
Bonus Lesson
  Time is of the Essence but Haste Makes Waste10:12
CONTINUOUS PLAY
  The Basics of Automation for AP Specialists46:29
SUPPORTING MATERIALS
  Slides: The Basics of Automation for Accounts Payable SpecialistPDF
  The Basics of Automation for Accounts Payable Specialist Glossary/IndexPDF
REVIEW AND TEST
  REVIEW QUESTIONSquiz
 FINAL EXAMexam