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What is Accounts Payable (AP) Workflow? How is it different from a Document Management system? The differences between the two are explored in this course.

Discover the different functionality AP Workflow systems can supply including Purchase Order validation, confirmation of account coding and compliance to company specific approval and other business rules.

In this accounts payable training you will learn what due diligence should be performed by the company to identify, and then record, requirements for an Accounts Payable Workflow system.

Discover who should be on the steering committee and project teams. And since an Accounts Payable Workflow tool is not just about Accounts Payable, this discussion will include the role of IT throughout the implementation process. We will also identify the groups of employees who will need access to the system and others who may benefit by being set up as users.

Change management is key in implementing any new system. Discover the steps needed to communicate such an implementation to vendors and to any employees who are involved in the Procure to Pay Work Stream, receive invoices directly from vendors today, or have invoice approval responsibilities. 

Course Series

This course is included in the following series:

12 CoursesAccounts Payable

  1. Procure to Pay Work Stream
  2. A Deep Dive into the Responsibilities of Accounts Payable Operations
  3. No PO, No Pay – Can It Work for Your Organization?
  4. What to Consider in an Accounts Payable Workflow Solution
  5. Thinking About Centralizing Accounts Payable? – Due Diligence is Critical
  6. Selecting an Accounts Payable Automation Provider
  7. Creating an Accounts Payable Documentation Management Policy
  8. Benefits of An Accounts Payable Recovery Audit
  9. Strengthening Vendor Relationships - Steps That Can Be Taken by Accounts Payable
  10. The Benefits of Reconciling Purchase Order Goods Receipts Not Yet Invoiced
  11. Payment Process: Selection, Review, Approval, Release
  12. The Vendor Master – Creating A Solid Foundation for Accounts Payable Processing

4 CoursesAccounts Payable Automation

  1. What to Consider in an Accounts Payable Workflow Solution
  2. Selecting an Accounts Payable Automation Provider
  3. No PO, No Pay – Can It Work for Your Organization?
  4. Creating an Accounts Payable Documentation Management Policy

Learning Objectives

  • Explore what an Accounts Payable (AP) Workflow system is and what it is not
  • Discover how an Accounts Payable Workflow system can increase efficiency and improve compliance of company specific business rules
  • Identify the basic functionality of an AP Workflow system as it relates to validating invoice data against Purchase Order (PO) details or coding and approval supplied by a user
  • Discover what due diligence should be performed prior to selecting a tool or vendor
  • Explore the steps to be taken for successful change management 

4 Reviews (18 ratings)Reviews

4
Member's Profile
Lots of good points to consider when implementing an automated AP workflow or even just improving your manual AP processes.
4
Anonymous Author
Good practical overview. I appreciate the inclusion of the process flow chart in the notes.
5
Member's Profile
Good overview well delivered
4
Anonymous Author
Nicely put together

Prerequisites

Course Complexity: Intermediate

No Advanced Preparation or Prerequisites are needed for this course. However, it is recommended to take the other courses in the series prior to completing this one.

Education Provider Information

Company:
Illumeo, Inc., 75 East Santa Clara St., Suite 1215, San Jose, CA 95113
Contact:
For more information regarding this course, including complaint and cancellation policies, please contact our offices at (408) 400- 3993 or send an e-mail to .
Course Syllabus
INTRODUCTION and OVERVIEW
  3:28Introduction to What to Consider in an Accounts Payable Workflow Solution
  5:20What is Accounts Payable (AP) Workflow?
What to Consider
  1:43Challenges is Managing AP
  6:09The Invoice and Related Data
  6:46The Role of IT
  10:07How does it all work?
  4:53Business Rules, Dashboards and Reporting
  11:24Requirements to Consider
CONCLUSION
  8:52Challenges and Conclusion
Continuous Play
  58:41What to Consider in an Accounts Payable Workflow Solution
SUPPORTING MATERIALS
  PDFSlides: What to Consider in an Accounts Payable Workflow Solution
  PDFWhat to Consider in an Accounts Payable Workflow Solution Glossary/Index
REVIEW and TEST
  quizREVIEW QUESTIONS
 examFINAL EXAM