Instructor for this course
Duration: 1.5 Hours
Level: Intermediate
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What is Accounts Payable (AP) Workflow? How is it different from a Document Management system? The differences between the two are explored in this course.

Discover the different functionality AP Workflow systems can supply including Purchase Order validation, confirmation of account coding and compliance to company specific approval and other business rules.

In this accounts payable training you will learn what due diligence should be performed by the company to identify, and then record, requirements for an Accounts Payable Workflow system.

Discover who should be on the steering committee and project teams. And since an Accounts Payable Workflow tool is not just about Accounts Payable, this discussion will include the role of IT throughout the implementation process. We will also identify the groups of employees who will need access to the system and others who may benefit by being set up as users.

Change management is key in implementing any new system. Discover the steps needed to communicate such an implementation to vendors and to any employees who are involved in the Procure to Pay Work Stream, receive invoices directly from vendors today, or have invoice approval responsibilities. 

Course Collections

This course is included in the following Course Collections:

Learning Objectives

  • Explore what an Accounts Payable (AP) Workflow system is and what it is not
  • Discover how an Accounts Payable Workflow system can increase efficiency and improve compliance of company specific business rules
  • Identify the basic functionality of an AP Workflow system as it relates to validating invoice data against Purchase Order (PO) details or coding and approval supplied by a user
  • Discover what due diligence should be performed prior to selecting a tool or vendor
  • Explore the steps to be taken for successful change management 

4 Reviews (12 ratings)Reviews

Member's Profile
Lots of good points to consider when implementing an automated AP workflow or even just improving your manual AP processes.
Anonymous Author
Good practical overview. I appreciate the inclusion of the process flow chart in the notes.
Member's Profile
Good overview well delivered
Anonymous Author
Nicely put together


No Advanced Preparation or Prerequisites are needed for this course. However, it is recommended to take the other courses in the series prior to completing this one.

Education Provider Information

Illumeo, Inc., 75 East Santa Clara St., Suite 1215, San Jose, CA 95113
For more information regarding this course, including complaint and cancellation policies, please contact our offices at (408) 400- 3993 ext. 106, or send an e-mail to .
Course Syllabus
  3:28Introduction to What to Consider in an Accounts Payable Workflow Solution
  5:20What is Accounts Payable (AP) Workflow?
What to Consider
  1:43Challenges is Managing AP
  6:09The Invoice and Related Data
  6:46The Role of IT
  10:07How does it all work?
  4:53Business Rules, Dashboards and Reporting
  11:24Requirements to Consider
  8:52Challenges and Conclusion
Continuous Play
  58:41What to Consider in an Accounts Payable Workflow Solution
  PDFSlides: What to Consider in an Accounts Payable Workflow Solution
  PDFWhat to Consider in an Accounts Payable Workflow Solution Glossary/Index