This course reviews the definition of liabilities as it pertains to Accounts Payable before exploring the different responsibilities of many Accounts Payable operations.

We discover the different types of documents an Accounts Payable operation may be involved in processing; Invoices, Credit Memos, adjustments to Accrued Purchase Order (PO) Receipts, review of Aged Accounts Payable and Outstanding Checks, identification of Funds to be Accrued, etc. We identify the differences between processing a Purchase Order invoice and an invoice that does not reference a PO. We discover some of the challenges Accounts Payable can face with each classification. We identify the most critical components of the vendor’s invoice and discover solutions on how to address the issue of missing data. We explore the risks of processing the same invoice more than once and what can be done to mitigate this risk. We also identify the difference between a duplicate invoice and a duplicate billing. Discussions include explanation of the accounting transactions resulting from the posting of an invoice, by type, and the posting of a credit memo.   Batch processing will also be addressed.

Finally, we identify the responsibilities of the Accounts Payable operation in monitoring common business specific rules; Payment Terms, Payment Methods, and Sales and Use Tax to name a few.

Learning Objectives
  • Explore the definition of a liability as it pertains to Accounts Payable
  • Identify the different types of documents processed by the Accounts Payable operation
  • Explore the differences between Purchase Order (PO) and Non PO invoices
  • Identify the most critical data points that should be present on a vendor’s invoice
  • Discover the difference between a duplicate invoice and a duplicate billing
  • Explore the accounting transactions that are posted as invoices and recognize how credit memos are processed
  • Discover the responsibilities the Accounts Payable organization has in monitoring for business specific rules
  • Identify some tips and tricks in working with vendors inquiring about the status of invoices and payment
Last updated/reviewed: March 4, 2024

Included In Certifications

This course is included in the following Certification Programs:

13 CoursesAccounts Payable Certification

  1. Accounts Payable - Learn the Terminology
  2. Procure to Pay Work Stream
  3. A Deep Dive into the Responsibilities of Accounts Payable Operations
  4. Understanding Non-Purchase Order (PO) Invoice Transactions
  5. Understanding Purchase Order (PO) Invoice Transactions
  6. The Vendor Master – Creating A Solid Foundation for Accounts Payable Processing
  7. No PO, No Pay – Can It Work for Your Organization?
  8. Payment Process: Selection, Review, Approval, Release
  9. The Benefits of Reconciling Purchase Order Goods Receipts Not Yet Invoiced
  10. Strengthening Vendor Relationships - Steps That Can Be Taken by Accounts Payable
  11. The Basics of 1099's
  12. Creating an Accounts Payable Documentation Management Policy
  13. The Basics of Automation for Accounts Payable (AP) Specialists

16 CoursesAccounts Payable Management Certification

  1. Accounts Payable - Learn the Terminology
  2. A Deep Dive into the Responsibilities of Accounts Payable Operations
  3. The Vendor Master – Creating A Solid Foundation for Accounts Payable Processing
  4. The Basics of 1099's
  5. Prioritizing Accounts Payable Workload - Divide and Conquer
  6. Strengthening Vendor Relationships - Steps That Can Be Taken by Accounts Payable
  7. The Benefits of Reconciling Purchase Order Goods Receipts Not Yet Invoiced
  8. Reconciling Aged Open Payables and Outstanding Checks
  9. Benefits of An Accounts Payable Recovery Audit
  10. No PO, No Pay – Can It Work for Your Organization?
  11. What to Consider in an Accounts Payable Workflow Solution
  12. Creating an Accounts Payable Documentation Management Policy
  13. Communicating the Role of Accounts Payable to Others
  14. Justifying and Presenting the Needs of Accounts Payable Operations
  15. The Basics of Project Management for Accounts Payable
  16. KPIs and Metrics for Accounts Payable Manual Processes
101 Reviews (428 ratings)

Reviews

5
Member's Profile
Accounts Payable is definitely more than just paying the invoice. I never realized how complex AP can get, especially for a large publicly-held company. I think the perception of AP needs to change. It is no longer just manual data entry. This department should be looked upon as a group of educated problem solvers. One area that could be expanded for this topic is the use of AI (artificial intelligence) when processing invoices; otherwise, great video!

5
Anonymous Author
This course was very informative, I love how it was separated into each section and you didn't have to listen straight through the entire video. it definitely is a lot of information to take in. however, Anne did a wonderful job presenting the information.

5
Anonymous Author
The course is really full of very useful information. There are great examples during the lectures. I think the coverage of each section was well planned and to the point. The educator is well versed on subject matter and felt she did an excellent job.

4
Anonymous Author
As someone who does not have a background in AP, I think the wording on one of the last slides sums up this course well. AP is more than cutting a check! This course gives a perspective of the many things that an AP department should be responsible for.

4
Anonymous Author
This presentation was informative and gave a good look into how the various departments in the AP function individually to reach a common goal. It was helpful to learn about what an invoice is, how its processed, and other components.

4
Anonymous Author
This course provided an in-depth look at what the Accounts Payable department actually does. The explanations of what a liability is, and the process of how documents are prepared, received, processed, and paid was very informative.

5
Member's Profile
A good examination of Accounts Payable that covers a little bit of everything; I wouldn't call it a deep dive, but even if it's mostly surface-level it's still a lot of surface put into an hour's worth of lecture.

5
Anonymous Author
I really liked how informative this was and felt that it was a great learning experience about the entire process of the Accounts payable job day in and day out. Its a lot more than just paying a check.

4
Member's Profile
Awesome Course! Very informative, only downside was the reading along becomes a little difficult because the audio does not read the page you are reviewing word for word, in the same way it is written.

4
Anonymous Author
What I liked about this course is that I gained in depth knowledge of the functionalities of the AP department. Someone working in the finance department would get the most benefit from this course.

5
Anonymous Author
This is a very good summary of all the types of issues that an A/P department can deal with and a good commentary on how to handle them. A/P is much more complicated than most of us think it is.

5
Anonymous Author
She not only covered the steps involved in Accounts Payables but the various process details too. Just like she mentioned, Accounts Payable is not just about cutting checks but so much more.

3
Member's Profile
The class was good.The class was good.The class was good.The class was good.The class was good.The class was good.The class was good.The class was good.The class was good.The class was good.

5
Anonymous Author
Everything was very clear, I was immediately making myself examples with my daily tasks at my current employment, identifying problems that maybe I did not realized before this course.

4
Member's Profile
This is a good review of the AP responsibilities of an organization. The course covers a lot of information and would be good for anyone that thinks AP is just about paying bills.

4
Anonymous Author
Allot of this information was apart of the previous course. The test definitely was a good way to test the knowledge learned from the videos. The exam consist of great AP questions!

5
Member's Profile
I have been in accounts payable for quite some time and believe the course material is very useful as an annual course to remind staff of certain requirements and responsibilities.

5
Anonymous Author
Good overview of the ideal AP structure. It was a lot of review for me, since I have experience in AP, but it is always useful to see how things should be working vs how they are.

5
Member's Profile
Someone just starting in AP would find this course very helpful. It helped confirm for me the processes we have in place are compliant with general accounting procedures.

5
Anonymous Author
This course gives a broad view of A/P including many special aspects that you would need to know to work in A/P more effectively or to interface with the A/P department.

5
Member's Profile
I liked that I learned more about credit memos, non-po's. New employees changing to an accounting payables position will get the most from this course by the videos.

5
Anonymous Author
The material was explained clearly, I was surprised how simple it was to understand the lesion. Anyone who processes accounts payable will benefit from this course.

3
Anonymous Author
The course was informative and learning objectives were met. Some of the exam questions didn't quite read right. But overall the course and examples were helpful.

4
Member's Profile
The presenter was very effective but the content was presented very quickly as much information needed to be covered. Maybe this should be allocated more time.

2
Anonymous Author
Ann is very knowledgeable in regards to AP, however, the class itself is hard to follow. I do not feel as though Ann is as engaging as other presenters.

5
Anonymous Author
This is a great course to have a basic understanding on the accounts payable process specially for those that have not been involved with vendor payments.

5
Anonymous Author
This is a very interesting course that assists anyone in Accounts Payable to understand the depth of the role. The assessment is very challenging.

5
Anonymous Author
Great course. Stated learning objectives were met. Program materials were relevant and contributed to the achievement of the learning objectives.

5
Member's Profile
The material is very easy to read and follow. The video and the PDF's are very useful and I appreciate that you can save them for future use.

4
Member's Profile
This course was very helpful and informational. Taking a short quiz after each section may be helpful in remembering some of the information.

4
Member's Profile
Course was well organized and easy to follow. The instructor did a good job with slides that meaningful and provided relevant information.

5
Anonymous Author
This Course has helped me confirmed some AP Business Rules. Need a course just on that. Thanks you Anne for this well thought out course.

4
Anonymous Author
The class covered everything that was needed and the instructor was very knowledgeable but didn't seem overly excited about the subject.

5
Anonymous Author
I feel that this course would be helpful to other individuals needing to apply the accounting vessels to their everyday work ethics.

5
Anonymous Author
This course was excellent. I learned a great deal. I appreciate courses such as this because it will help me grow within my career.

4
Member's Profile
Very good overview of AP process and asks a lot of rhetorical questions and leaves it up to the reader to think about and answer.

5
Anonymous Author
I liked that this course covered non PO/invoice related AP items including non PO documents, credit memos and aged transactions.

4
Anonymous Author
Good overall course for those outside of the AP function to better understand some of the issues that pop up in the AP process.

5
Member's Profile
Enjoyed the class. I have 30+ yrs in AP, this was a good refresher. A new AP specialist will benefit from this course.

5
Anonymous Author
Useful and clear information to help follow through the purchase process from PO to payment and the separation of duty.

5
Member's Profile
well done course, very detailed. Enlightening as to all of the processes and exceptions that happen in the AP process.

5
Anonymous Author
The class was very helpful in explaining accounts payable responsibilities and what to look for in the documentation.

5
Anonymous Author
Straight-forward, easy to understand. Course flowed smoothly and it was nice to be able to go back to specific areas.

4
Member's Profile
Great information the AP Manager. A dive deep into best practices for the AP department. A little dry. Though, great.

5
Member's Profile
A really good review of the AP function including considerations for exception handling and special business rules.

4
Anonymous Author
That was definitely a deep dive! Very informative - wish I would have taken a break at halfway to absorb though.

4
Member's Profile
Some of the questions in the exam where not entire addressed during the presentation and we overall confusing.

2
Member's Profile
slides were not a great source of study material, the questions in the exam were not all covered in the slides

5
Anonymous Author
This is a very good overview of Accounts Payable. It would be beneficial to someone knew to the department.

3
Anonymous Author
Good overview of accounts payable roles and responsibilities. The PDF of the slides is a useful reference.

4
Anonymous Author
Great content - very thorough, informative. Anyone within AP would benefit from this...thank you Anne!

4
Anonymous Author
All was clear and easy to follow. It will be nice to have hands on a system to do the steps manually.

5
Member's Profile
Good overview of the Accounts Payable Function and the associated roles, responsibilities and methods.

5
Anonymous Author
Good overview. Pretty sure one of the final exam questions is worded incorrectly - missing a "not"

3
Anonymous Author
Good AP overview, though I find much of this varies in practice based on company size and industry.

5
Member's Profile
Good overview of the accounting in the AP area and the various tasks and responsibilities of AP.

5
Anonymous Author
This course is very informative and useful to AP staff dealing directly with posting invoices.

5
Anonymous Author
Good review of payable process. Good for people who have not worked in a complete AP process.

4
Anonymous Author
Helpful overview of AP ops. Would use to onboard new staff and communicate responsibilities.

5
Anonymous Author
I enjoyed this course. It had good information and a good refresher on AP operations.

5
Anonymous Author
Great course, but the exam was a little confusing with the wording of the questions.

5
Anonymous Author
Good reminder on how to process Accounts Payable and best practices to reduce risk.

4
Anonymous Author
I really like this course, it was a good support and a learned a lot of new words!

4
Anonymous Author
This was a good deep dive into the responsibilities of accounts payable operations.

4
Anonymous Author
Very good overview of AP and their responsibilities if you have never had exposure

5
Anonymous Author
Good refresher course for A/P and the various aspects of what should be processed

Anonymous Author
Very good insight into Accounts Payable operations. Instructor is very detailed.

5
Anonymous Author
Very detail oriented and appropriate for an AP review course. Well organized.

5
Anonymous Author
After this course I'm finally able to understand why AP is liability account

5
Member's Profile
Anne Wheeler makes it very easy to follow and understand the teachings.

5
Anonymous Author
Very informative on processes and responsibilities for an AP department.

5
Anonymous Author
Learned so much detail that I didn't even consider in Accounts payable.

5
Member's Profile
Very informative, just the right amount of detail and well explained.

5
Anonymous Author
Very informative class on accounts payable and what they exactly do!!

5
Anonymous Author
the material and topic is very long but informative. all in all good.

5
Member's Profile
Videos are short but very informative. I really like the instructor.

5
Member's Profile
Good overview of the process and easy to listen to, not monotonous.

5
Anonymous Author
A lot on PO's and invoices, we don't use PO's but still very useful

4
Member's Profile
The presenter was very knowledgeable. Her presentation flowed well.

5
Member's Profile
Overall great experience. So meaningful and effective it is. Thanks

5
Anonymous Author
Great lesson and a good overview on the accounts payable section.

5
Anonymous Author
Very insightful and a great learning tool for new AP team members.

4
Anonymous Author
a good view into the a. p. process and what things get processes

5
Anonymous Author
very interesting material, well explained. I'm learning a lot.

4
Member's Profile
I appreciate the detail behind the scenes in the AP department

4
Anonymous Author
Good overview of the many functions A/P does within a company.

5
Member's Profile
Honestly, the best AP course I have ever taken. 10 out of 10.

5
Member's Profile
I like the short videos or the option to watch it as a whole

5
Member's Profile
Good review of Accounts Payable ops, some helpful insights

5
Anonymous Author
Overall a strong introduction to AP terminology and process

3
Anonymous Author
Purchase to Pay was not well reviewed. T&E should be added.

5
Member's Profile
A terrific look into a typical accounts payable operation.

4
Anonymous Author
There is a lot of information in a short amount of time.

4
Anonymous Author
Good overview of AP functions within an organization.

5
Member's Profile
This course has been very helpful. Great instruction.

5
Anonymous Author
This course is a good introduction to accounts payable.

5
Anonymous Author
This presenter was very knowledgeable on the subject.

4
Anonymous Author
This course was very informative & easy to understand.

5
Anonymous Author
Great course about accounts payable, east to follow.

5
Anonymous Author
This was a very clear and straghtforward course.

4
Member's Profile
Great course on AP.

Prerequisites
Course Complexity: Intermediate

No Advanced Preparation or Prerequisites are needed for this course. However, it is recommended to take the course "Procure to Pay Work Stream" prior to completing this one.

Education Provider Information
Company: Illumeo, Inc., 75 East Santa Clara St., Suite 1215, San Jose, CA 95113
Contact: For more information regarding this course, including complaint and cancellation policies, please contact our offices at (408) 400- 3993 or send an e-mail to .
Instructor for this course
Course Syllabus
INTRODUCTION and OVERVIEW
  Introduction to A Deep Dive into the Responsibilities of Accounts Payable3:25
Responsibilities of Accounts Payable Operations
  What is a Liability? 3:40
  Accounts Payable Tasks and Documents4:59
  Receiving Documents and Details Supplied8:44
  Processing Documents and PO Invoices7:37
  Non PO Invoice Documents 6:22
  Other Payment Requests, Credit Memos and Accruals 6:03
  Addressing Aged Transactions5:17
  Payment Process 3:12
CONCLUSION
  Business Rules to Consider 5:55
Continuous Play
  A Deep Dive into the Responsibilities of Accounts Payable Full Video55:14
SUPPORTING MATERIALS
  Slides: A Deep Dive into the Responsibilities of Accounts Payable OperationsPDF
  A Deep Dive into the Responsibilities of Accounts Payable Operations Glossary IndexPDF
REVIEW and TEST
  REVIEW QUESTIONSquiz
 FINAL EXAMexam