1.5 CPE This course reviews the definition of liabilities as it pertains to Accounts Payable before exploring the different responsibilities of many Accounts Payable operations.
We discover the different types of documents an Accounts Payable operation may be involved in processing; Invoices, Credit Memos, adjustments to Accrued Purchase Order (PO) Receipts, review of Aged Accounts Payable and Outstanding Checks, identification of Funds to be Accrued, etc. We identify the differences between processing a Purchase Order invoice and an invoice that does not reference a PO. We discover some of the challenges Accounts Payable can face with each classification. We identify the most critical components of the vendor’s invoice and discover solutions on how to address the issue of missing data. We explore the risks of processing the same invoice more than once and what can be done to mitigate this risk. We also identify the difference between a duplicate invoice and a duplicate billing. Discussions include explanation of the accounting transactions resulting from the posting of an invoice, by type, and the posting of a credit memo. Batch processing will also be addressed.
Finally, we identify the responsibilities of the Accounts Payable operation in monitoring common business specific rules; Payment Terms, Payment Methods, and Sales and Use Tax to name a few.
Learning Objectives
- Explore the definition of a liability as it pertains to Accounts Payable
- Identify the different types of documents processed by the Accounts Payable operation
- Explore the differences between Purchase Order (PO) and Non PO invoices
- Identify the most critical data points that should be present on a vendor’s invoice
- Discover the difference between a duplicate invoice and a duplicate billing
- Explore the accounting transactions that are posted as invoices and recognize how credit memos are processed
- Discover the responsibilities the Accounts Payable organization has in monitoring for business specific rules
- Identify some tips and tricks in working with vendors inquiring about the status of invoices and payment
Last updated/reviewed: August 17, 2023
Included In Certifications
This course is included in the following Certification Programs:
13 CoursesAccounts Payable Certification
- Accounts Payable - Learn the Terminology
- Procure to Pay Work Stream
- A Deep Dive into the Responsibilities of Accounts Payable Operations
- Understanding Non-Purchase Order (PO) Invoice Transactions
- Understanding Purchase Order (PO) Invoice Transactions
- The Vendor Master – Creating A Solid Foundation for Accounts Payable Processing
- No PO, No Pay – Can It Work for Your Organization?
- Payment Process: Selection, Review, Approval, Release
- The Benefits of Reconciling Purchase Order Goods Receipts Not Yet Invoiced
- Strengthening Vendor Relationships - Steps That Can Be Taken by Accounts Payable
- The Basics of 1099's
- Creating an Accounts Payable Documentation Management Policy
- The Basics of Automation for Accounts Payable (AP) Specialists
16 CoursesAccounts Payable Management Certification
- Accounts Payable - Learn the Terminology
- A Deep Dive into the Responsibilities of Accounts Payable Operations
- The Vendor Master – Creating A Solid Foundation for Accounts Payable Processing
- The Basics of 1099's
- Prioritizing Accounts Payable Workload - Divide and Conquer
- Strengthening Vendor Relationships - Steps That Can Be Taken by Accounts Payable
- The Benefits of Reconciling Purchase Order Goods Receipts Not Yet Invoiced
- Reconciling Aged Open Payables and Outstanding Checks
- Benefits of An Accounts Payable Recovery Audit
- No PO, No Pay – Can It Work for Your Organization?
- What to Consider in an Accounts Payable Workflow Solution
- Creating an Accounts Payable Documentation Management Policy
- Communicating the Role of Accounts Payable to Others
- Justifying and Presenting the Needs of Accounts Payable Operations
- The Basics of Project Management for Accounts Payable
- KPIs and Metrics for Accounts Payable Manual Processes
92 Reviews (391 ratings)
Reviews
Tara Ramsey
(Accounting Manager at Polsinelli)
Accounts Payable is definitely more than just paying the invoice. I never realized how complex AP can get, especially for a large publicly-held company. I think the perception of AP needs to change. It is no longer just manual data entry. This department should be looked upon as a group of educated problem solvers. One area that could be expanded for this topic is the use of AI (artificial intelligence) when processing invoices; otherwise, great video!
Anonymous
(Sr. Accounts payable Specialist)
This course was very informative, I love how it was separated into each section and you didn't have to listen straight through the entire video. it definitely is a lot of information to take in. however, Anne did a wonderful job presenting the information.
Anonymous
(Global Business Services - Finance Deliv..)
As someone who does not have a background in AP, I think the wording on one of the last slides sums up this course well. AP is more than cutting a check! This course gives a perspective of the many things that an AP department should be responsible for.
Anonymous
(Accounts Payable Specialist)
This presentation was informative and gave a good look into how the various departments in the AP function individually to reach a common goal. It was helpful to learn about what an invoice is, how its processed, and other components.
Anonymous
(Account Payable)
This course provided an in-depth look at what the Accounts Payable department actually does. The explanations of what a liability is, and the process of how documents are prepared, received, processed, and paid was very informative.
Justin Arthur
(Accounts Payable Specialist at Charter Communications)
A good examination of Accounts Payable that covers a little bit of everything; I wouldn't call it a deep dive, but even if it's mostly surface-level it's still a lot of surface put into an hour's worth of lecture.
Anonymous
(Accountant)
I really liked how informative this was and felt that it was a great learning experience about the entire process of the Accounts payable job day in and day out. Its a lot more than just paying a check.
Antonio Nunez
(Lead Accounts Payable Coordinator at Health Care District of Palm Beach Count..)
Awesome Course! Very informative, only downside was the reading along becomes a little difficult because the audio does not read the page you are reviewing word for word, in the same way it is written.
Anonymous
(Accounts Payable Specialist)
What I liked about this course is that I gained in depth knowledge of the functionalities of the AP department. Someone working in the finance department would get the most benefit from this course.
Anonymous
()
This is a very good summary of all the types of issues that an A/P department can deal with and a good commentary on how to handle them. A/P is much more complicated than most of us think it is.
Anonymous
(Snr Accounting Consultant, CPA)
She not only covered the steps involved in Accounts Payables but the various process details too. Just like she mentioned, Accounts Payable is not just about cutting checks but so much more.
Nia Jordan
(Senior Finance Operations Associate at Flexport)
The class was good.The class was good.The class was good.The class was good.The class was good.The class was good.The class was good.The class was good.The class was good.The class was good.
Anonymous
(Staff Accountant)
Everything was very clear, I was immediately making myself examples with my daily tasks at my current employment, identifying problems that maybe I did not realized before this course.
Kevin Murray
(Business Partner - Strategic Projects at The Wesson Group)
This is a good review of the AP responsibilities of an organization. The course covers a lot of information and would be good for anyone that thinks AP is just about paying bills.
Anonymous
(Accounts Payable Specialist)
Allot of this information was apart of the previous course. The test definitely was a good way to test the knowledge learned from the videos. The exam consist of great AP questions!
Sheila Mehta
(N/A at PSSI group)
I have been in accounts payable for quite some time and believe the course material is very useful as an annual course to remind staff of certain requirements and responsibilities.
Anonymous
(Accountant)
Good overview of the ideal AP structure. It was a lot of review for me, since I have experience in AP, but it is always useful to see how things should be working vs how they are.
Mary Smith
(Accounts Payable Specialist at Global Finishing Solutions, LLC)
Someone just starting in AP would find this course very helpful. It helped confirm for me the processes we have in place are compliant with general accounting procedures.
Anonymous
(Accountant)
This course gives a broad view of A/P including many special aspects that you would need to know to work in A/P more effectively or to interface with the A/P department.
Jesus Gonzalez
(AP Analyst at PSS Companies)
I liked that I learned more about credit memos, non-po's. New employees changing to an accounting payables position will get the most from this course by the videos.
Anonymous
(Financial Reporting Assistant)
The material was explained clearly, I was surprised how simple it was to understand the lesion. Anyone who processes accounts payable will benefit from this course.
Anonymous
(Controller)
The course was informative and learning objectives were met. Some of the exam questions didn't quite read right. But overall the course and examples were helpful.
Tracey Fischer
(Senior Internal Auditor at Self)
The presenter was very effective but the content was presented very quickly as much information needed to be covered. Maybe this should be allocated more time.
Anonymous
(AP Specialist)
Ann is very knowledgeable in regards to AP, however, the class itself is hard to follow. I do not feel as though Ann is as engaging as other presenters.
Anonymous
(Director of Accounting)
This is a great course to have a basic understanding on the accounts payable process specially for those that have not been involved with vendor payments.
Anonymous
(Accounts Payable Manager)
This is a very interesting course that assists anyone in Accounts Payable to understand the depth of the role. The assessment is very challenging.
Anonymous
(solo)
Great course. Stated learning objectives were met. Program materials were relevant and contributed to the achievement of the learning objectives.
Momnica Tucker
(AP Suppervisor at WInstead PC)
The material is very easy to read and follow. The video and the PDF's are very useful and I appreciate that you can save them for future use.
Christin Madison
(Accounts Payable Specialist at Charter Communications)
This course was very helpful and informational. Taking a short quiz after each section may be helpful in remembering some of the information.
Anonymous
(Accounts Payable)
This Course has helped me confirmed some AP Business Rules. Need a course just on that. Thanks you Anne for this well thought out course.
Anonymous
(Senior Accountant)
The class covered everything that was needed and the instructor was very knowledgeable but didn't seem overly excited about the subject.
Anonymous
(Accounting)
I feel that this course would be helpful to other individuals needing to apply the accounting vessels to their everyday work ethics.
Anonymous
(Sr. Accountant)
This course was excellent. I learned a great deal. I appreciate courses such as this because it will help me grow within my career.
Jeff Klein
(Director of budgeting and financial plan.. at Vss-southern theatres)
Very good overview of AP process and asks a lot of rhetorical questions and leaves it up to the reader to think about and answer.
Anonymous
(Controller)
I liked that this course covered non PO/invoice related AP items including non PO documents, credit memos and aged transactions.
Anonymous
(Internal Audit Manager)
Good overall course for those outside of the AP function to better understand some of the issues that pop up in the AP process.
Linda Yeager
(Manager at Charter)
Enjoyed the class. I have 30+ yrs in AP, this was a good refresher. A new AP specialist will benefit from this course.
Anonymous
(CFO)
Useful and clear information to help follow through the purchase process from PO to payment and the separation of duty.
Mark Eastman
(Accountant at Self)
well done course, very detailed. Enlightening as to all of the processes and exceptions that happen in the AP process.
Anonymous
(Director of Cloud Solutions)
The class was very helpful in explaining accounts payable responsibilities and what to look for in the documentation.
Anonymous
(Accounting Assistant)
Straight-forward, easy to understand. Course flowed smoothly and it was nice to be able to go back to specific areas.
Jennifer Spidle
(CFO at Spidle Office Solutions)
Great information the AP Manager. A dive deep into best practices for the AP department. A little dry. Though, great.
Jared Slack
(VP Finance at Fortress Solutions)
A really good review of the AP function including considerations for exception handling and special business rules.
Anonymous
(Accountant)
That was definitely a deep dive! Very informative - wish I would have taken a break at halfway to absorb though.
Kelly Buchanan
(Accounting Specialist at DuPont Community Credit Union)
Some of the questions in the exam where not entire addressed during the presentation and we overall confusing.
Anonymous
(Director)
This is a very good overview of Accounts Payable. It would be beneficial to someone knew to the department.
Anonymous
(Financial Reporting Manager)
Good overview of accounts payable roles and responsibilities. The PDF of the slides is a useful reference.
Anonymous
(Accounts Payable Specialist)
Great content - very thorough, informative. Anyone within AP would benefit from this...thank you Anne!
Anonymous
(AP Specialist)
All was clear and easy to follow. It will be nice to have hands on a system to do the steps manually.
Anonymous
(Corporate Accounting Consultant)
Good overview. Pretty sure one of the final exam questions is worded incorrectly - missing a "not"
Anonymous
()
Good AP overview, though I find much of this varies in practice based on company size and industry.
Stephanie Pan
(Tax Associate at NFP)
Good overview of the accounting in the AP area and the various tasks and responsibilities of AP.
Anonymous
(Sr Accounts Payable Specialist)
This course is very informative and useful to AP staff dealing directly with posting invoices.
Anonymous
(Sr AP Specialist)
Good review of payable process. Good for people who have not worked in a complete AP process.
Anonymous
(Director of Accounting)
Helpful overview of AP ops. Would use to onboard new staff and communicate responsibilities.
Anonymous
(Director of FInance)
I enjoyed this course. It had good information and a good refresher on AP operations.
Anonymous
(Senior Accountant)
Great course, but the exam was a little confusing with the wording of the questions.
Anonymous
(Finance Analyst)
I really like this course, it was a good support and a learned a lot of new words!
Anonymous
(Managing Director)
This was a good deep dive into the responsibilities of accounts payable operations.
Anonymous
(Consultant)
Very good overview of AP and their responsibilities if you have never had exposure
Anonymous
(Director - A/P)
Good refresher course for A/P and the various aspects of what should be processed
Anonymous
(Bookkeeper)
Very good insight into Accounts Payable operations. Instructor is very detailed.
Anonymous
()
Very detail oriented and appropriate for an AP review course. Well organized.
Anonymous
(Accounting Clerk)
After this course I'm finally able to understand why AP is liability account
Sherri Meyer
(accounts payable at Fleet Technologies)
Anne Wheeler makes it very easy to follow and understand the teachings.
Anonymous
(AP Coordinator)
Very informative on processes and responsibilities for an AP department.
Anonymous
(Accounts Payable Clerk)
Learned so much detail that I didn't even consider in Accounts payable.
Warren Parker
(Senior Accounting Spec at SEIU)
Very informative, just the right amount of detail and well explained.
Anonymous
(Oracle Financials Analyst)
Very informative class on accounts payable and what they exactly do!!
Linda Jacobs
(acct at n/a)
Good overview of the process and easy to listen to, not monotonous.
Anonymous
()
A lot on PO's and invoices, we don't use PO's but still very useful
Terri Tindall
(Client Accounting Specialist at Postlethwaite & Netterville)
The presenter was very knowledgeable. Her presentation flowed well.
Urvi Shah
(Finance Assistant at Osf Digital)
Overall great experience. So meaningful and effective it is. Thanks
Anonymous
(Director - Accounting)
Great lesson and a good overview on the accounts payable section.
Anonymous
(UP Specialist)
a good view into the a. p. process and what things get processes
Anonymous
(Accounts Payable Specialist)
very interesting material, well explained. I'm learning a lot.
Chantell Haines
(Accountant at SustainableBrands)
I appreciate the detail behind the scenes in the AP department
Anonymous
()
Good overview of the many functions A/P does within a company.
Raisa Arteaga
(Accounts Payable Manager at Browne Consulting Group)
Honestly, the best AP course I have ever taken. 10 out of 10.
Almor Dayoan
(Senior Accounts payable Accountant at Booking.com)
I like the short videos or the option to watch it as a whole
Eugene Rura
(Manager Finance at Saputo DF USA)
Good review of Accounts Payable ops, some helpful insights
Anonymous
(Accounts Payable Specialist)
Overall a strong introduction to AP terminology and process
Anonymous
(Accounts Payable Manager)
Purchase to Pay was not well reviewed. T&E should be added.
James Chuang
(Compliance Specialist at Silverton Casino Hotel)
A terrific look into a typical accounts payable operation.
Anonymous
(Accounting Specialist)
There is a lot of information in a short amount of time.
Anonymous
()
Good overview of AP functions within an organization.
Cynthia Edinger
(AP at Bandera Electric Cooperative)
This course has been very helpful. Great instruction.
Anonymous
(Senior Accountant)
This course is a good introduction to accounts payable.
Anonymous
()
This presenter was very knowledgeable on the subject.
Anonymous
(AP Specialist)
This course was very informative & easy to understand.
Anonymous
(Internal Audit)
This was a very clear and straghtforward course.
Lou Mortillaro, CMA
(Accounting Manager at American Financial Resources)
Great course on AP.
Prerequisites
Course Complexity: Intermediate
No Advanced Preparation or Prerequisites are needed for this course. However, it is recommended to take the course "Procure to Pay Work Stream" prior to completing this one.
Education Provider Information
Company:
Illumeo, Inc., 75 East Santa Clara St., Suite 1215, San Jose, CA
95113
Contact:
For more information regarding this course, including complaint and
cancellation policies, please contact our offices at (408) 400- 3993 or send an e-mail to
.
Anne WheelerOwner of CS Process Flows - Consulting and Project Management
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