Instructor for this course

How much thought or effort goes into payment runs within your Accounts Payable operation? This is not a trick question. Has it become routine? Some companies spend too much time on tasks that don’t add value and could adversely affect cash flow while not spending enough time performing checks and balances that could reduce the risks of incorrect payments. This is not to say that things are being done wrong but perhaps things can be done more efficiently and effectively. This course covers steps that can be taken throughout the payment process from selecting invoices for payment to setting up a Positive Pay file process with your bank. As details are supplied, benefits are highlighted. Here are a few:

  • Reduce the risk of amounts being paid to the wrong payee.
  • Confirm high dollar invoices were properly approved for processing before payment is made.
  • Improve cash flow - ensure invoices are not being paid too early.
  • Prevent the risk of fraud: secure the check stock and get rid of rubber stamps

Another way to reduce the risk of fraud is to implement a Positive Pay process, which is an automated fraud detection tool offered by most banks. This tool should be seriously considered by any company still issuing payments by check.

Whether a company implements these options or not is up to management but they should at least be aware of available options that can help catch errors or areas of non-compliance before they snow ball into bigger issues such as payment to the wrong vendor or unauthorized spend. 

Learning Objectives

  • Discover steps that could make your Payment Process more efficient and effective
  • Explore benefits related to improving your payment process one might not have considered
  • Discover what Positive Pay is and recognize the benefits
  • Identify the value in using Automatic Clearing House (ACH) to make payments
  • Recognize options for initiating Wire Transfers 
Last updated/reviewed: May 15, 2022

Included In Certifications

This course is included in the following Certification Programs:

13 CoursesAccounts Payable Certification

  1. Accounts Payable - Learn the Terminology
  2. Procure to Pay Work Stream
  3. A Deep Dive into the Responsibilities of Accounts Payable Operations
  4. Understanding Non-Purchase Order (PO) Invoice Transactions
  5. Understanding Purchase Order (PO) Invoice Transactions
  6. The Vendor Master – Creating A Solid Foundation for Accounts Payable Processing
  7. No PO, No Pay – Can It Work for Your Organization?
  8. Payment Process: Selection, Review, Approval, Release
  9. The Benefits of Reconciling Purchase Order Goods Receipts Not Yet Invoiced
  10. Strengthening Vendor Relationships - Steps That Can Be Taken by Accounts Payable
  11. The Basics of 1099's
  12. Creating an Accounts Payable Documentation Management Policy
  13. The Basics of Automation for Accounts Payable (AP) Specialists

14 Reviews (76 ratings)Reviews

Member's Profile
I really enjoyed how precise and thorough the narrator was in describing the payment process and made it very much more easy to follow and understand. There really was a lot in which surprised me because I have yet to learn about the payment process. Each and every individual working in the accounts payable department may find this course highly beneficial.
Anonymous Author
Course did a fairly good job in addressing some key items when you process vendor. The information covering key things you can implement in your department to minimize errors by paying wrong vendors was really helpful.
Anonymous Author
This course was very informative. There is alot of detail involving the payment process. Finding the right system that works for your company and sticking with those processes should lead to reduced risk.
Anonymous Author
I liked learning more about how to improve the payment process. There was nothing that surprised me. I think that anyone who works in accounts payable would benefit the most from this course.
Anonymous Author
Well taught but brief course covering the subject well. A lot of things to consider crammed into a brief course. This could be a 1 hour course if examples and context were given.
Member's Profile
The class was good.The class was good.The class was good.The class was good.The class was good.The class was good.The class was good.The class was good.
Member's Profile
Great course! The flowcharts presented help me a lot to draw the payment process in the company a currently work for.
Member's Profile
Very informative - I like the flow charts and the other supplemental materials that I can keep for reference.
Anonymous Author
This was a great overview, and the material was presented in a very clear and easy to understand format.
Anonymous Author
This is a good course on introducing some of the issues related to payables and how to solve them.
Anonymous Author
Interested in the small tidbits of information that I do not currently utilize in my processes.
Anonymous Author
Great content, covered a wealth of information in this. Thank you for all of the details.
Member's Profile
Very concise explanation of the payment process and checks and balances.
Member's Profile
Geared towards accountants with big ERP solutions but still helpful.


Course Complexity: Intermediate

It is suggested participants take the courses titled "A Deep Drive Into the Responsibilities of Accounts Payable Operations" and "The Importance of Delegation of Authority and Segregation of Duties" prior to taking this course.

Education Provider Information

Illumeo, Inc., 75 East Santa Clara St., Suite 1215, San Jose, CA 95113
For more information regarding this course, including complaint and cancellation policies, please contact our offices at (408) 400- 3993 or send an e-mail to .
Course Syllabus
  1:18Introduction to The Payment Process
The Payment Process
  3:27Review of a Basic Payment Process
  9:01Reducing Financial Risks
  2:21Scheduling Payments
  8:15Payment Method Options
  7:16Other Processes to Review
  1:52Conclusion of The Payment Process
  33:30Payment Process: Selection, Review, Approval, Release full video
  PDFSlides: Payment Process: Selection, Review, Approval, Release
  PDFPayment Process: Selection, Review, Approval, Release Glossary/Index
  PDFBasic Payment Process
  PDFPayment Selection Process Map
  quizReview Questions
 examFinal Exam