Instructor for this course

In this presentation, you’ll learn from Excel expert David Ringstrom, CPA, how to create and navigate workbook links in Excel. Workbook links, which are quite beneficial, allow you to connect one Excel spreadsheet to other spreadsheets, Word documents, databases, and even web pages. David shows you how to dramatically improve the integrity of linked workbooks, copy links across rows or down columns, repair broken links, and more.

David demonstrates every technique at least twice: first, on a PowerPoint slide with numbered steps, and second, in Excel 2016. He draws your attention to any differences in Excel 2013, 2010, or 2007 during the presentation as well as in his detailed handouts. David also provides an Excel workbook that includes most of the examples he uses during the webcast.

Topics Covered:

  • Controlling whether or not linked workbooks update automatically and how to suppress unwanted prompts.
  • Creating flexible workbook links that can be copied down columns or across rows.
  • Learning about a free tool you can use to locate even the most buried workbook links.
  • Eliminating the risk of workbook links by using Microsoft Query to get data from one workbook into another.
  • Employing the SUMIF function to sum values related to multiple instances of criteria you specify.
  • Integrating data on web pages into your workbooks and creating automatic links.
  • Learning how to arrange two worksheets from within the same workbook on-screen and at the same time.
  • Learning how to break links to other workbooks and data sources.
  • Learning how to repair broken workbook links.
  • Learning the most efficient way to link Word documents and Excel spreadsheets.
  • Learning the risks of linked workbooks, determining if a workbook contains links, and seeing how links can hide within Excel features.
  • Learning which functions to avoid when creating workbook links.

Learning Objectives

  • Identify how to create links that can be copied down columns or across rows.
  • Recognize how to link Excel workbooks to other sources.
  • Discover how to apply security prompts and settings related to linked workbooks.
Last updated/reviewed: September 28, 2018


Course Complexity: Advanced

Program Prerequisites: Experience with Excel Spreadsheets

Advance Preparation: None

Education Provider Information

Illumeo, Inc., 75 East Santa Clara St., Suite 1215, San Jose, CA 95113
For more information regarding this course, including complaint and cancellation policies, please contact our offices at (408) 400- 3993 or send an e-mail to .
Course Syllabus
  9:16Introduction to Excel Efficiency: Workbook Links
  8:47Creating a Workbook Link
  6:52Linked Workbook Security Settings
  6:15Find Links in a Workbook
  8:17Another Place that Links Sometimes Hide
  8:44Using the Link Finder Tool
  5:53Correcting Broken Workbook Links
  8:15SUMIF/Linked Workbooks
  6:24SUMPRODUCT/Linked Workbooks
  6:41Microsoft Query as Workbook Link Alternative Part 1
  6:15Microsoft Query as Workbook Link Alternative Part 2
  7:56Microsoft Query as Workbook Link Alternative Part 3
  5:00Formatting Linked Excel Data In Word
  5:27Link Data from Web Pages & Conclusion
  1:40:00Excel Efficiency: Workbook Links
  PDFSlides: Excel Efficiency: Workbook Links
  PDFExcel Efficiency: Workbook Links Glossary/Index
  XLSXWorkbook: Excel Efficiency: Workbook Links Glossary/Index