Excel and QuickBooks expert David Ringstrom, CPA, presents additional ways to analyze data from QuickBooks Desktop and QuickBooks Online in this follow-up to part 1. Among other topics, David covers how to flatten multiple-column reports back into a list format for further analysis, how users of Excel 2016 and later can visually present a summary profit and loss report in chart form by way of Waterfall charts, how users of Excel 2013 and later can implement the Bing Maps add-in to transform summary data into interactive maps, and how users of earlier versions of Excel can clean up their QuickBooks reports. 

David demonstrates every technique at least twice: first, on a PowerPoint slide with numbered steps, and second, in Excel 2016. He draws your attention to any differences in Excel 2013, 2010, or 2007 during the presentation as well as in his detailed handouts. David also provides an Excel workbook that includes most of the examples he uses during the webcast.  

Topics Covered:

  • Mapping sales by city in Excel 2013 and later with Bing Maps.
  • Understanding how to manage the Protected View prompt in Excel 2010 and later.
  • Using Slicers in Excel 2013 and later to filter data within reports exported to Excel from QuickBooks.
  • Streamlining the process of building Waterfall charts from QuickBooks Online Profit & Loss reports by way of the SUMIF function.
  • Exporting customer contact lists from QuickBooks Online and QuickBooks Desktop.
  • Flattening the Profit & Loss by Class report to unlock the data for analysis by way of pivot tables, filtering, and other tools in Excel.
  • Filtering transactions from QuickBooks reports by date in any version of Excel.
  • Utilizing the Timeline feature in Excel 2013 and later to filter pivot tables based on date ranges.
  • Choosing the most analysis-ready report format from QuickBooks Desktop and QuickBooks Online.
Learning Objectives
  • Identify how to use Excel’s Text to Columns feature.
  • Discover the ideal data for use with creating pivot table reports.
  • Recognize the keystroke that enables you to select two or more non-adjacent items from a Slicer.
Last updated/reviewed: August 16, 2023
2 Reviews (18 ratings)


Anonymous Author
Very good Excel class introducing unfamiliar features. Especially good or learning how to clean up quickbooks data to be usable in Excel.

Anonymous Author
Good step by step explanations of how to use advanced features of Excel in manipulating QuickBooks data.

Course Complexity: Intermediate

Program Prerequisites: Experience with QuickBooks and Excel

Advance Preparation: None

Education Provider Information
Company: Illumeo, Inc., 75 East Santa Clara St., Suite 1215, San Jose, CA 95113
Contact: For more information regarding this course, including complaint and cancellation policies, please contact our offices at (408) 400- 3993 or send an e-mail to .
Instructor for this course
Course Syllabus
  Introduction to Excel Efficiency: QuickBooks Analysis Part 212:46
  Protected View Settings10:35
  Mapping Sales by City (Excel 2013+)4:34
  Mapping Sales by City (Excel 2013+) Continued8:28
  Flattening QuickBooks Reports Part 18:21
  Flattening QuickBooks Reports Continued Part 26:42
  Flattening QuickBooks Reports Continued Part 37:50
  Exporting Transaction Detail Reports8:52
  Filtering By Date Range9:53
  Creating a Waterfall Chart (Excel 2016+)10:36
  Separating Chart of Accounts11:18
  Reconstituting General Ledger7:52
  Excel Efficiency: QuickBooks Analysis Part 21:46:47
  Slides Excel Efficiency: QuickBooks Analysis Part 2PDF
  Excel Efficiency: QuickBooks Analysis Part 2 Glossary/IndexPDF
  Workbook: Excel Efficiency: QuickBooks Analysis Part 2XLSX